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We are seeking a detail-oriented and proactive Trade Operations Assistant to support our trading and logistics operations. This role is responsible for coordinating contract execution, managing client and vendor onboarding, and ensuring smooth operational processes across trading, logistics, finance, and administration. The ideal candidate will be comfortable working in a fast-paced environment with frequent market fluctuations.

Key Responsibilities

 • Conduct onboarding and credit assessment for upstream suppliers, downstream customers, and logistics partners.

 • Prepare and draft purchase and sales contracts and initiate approval workflows within the ERP system.

 • Review and revise contracts based on commercial terms and internal requirements.

 • Coordinate execution of contracts, including shipment booking, cargo dispatch, receipt of goods, and cargo insurance arrangements.

 • Manage accounts receivable and payable related to trading contracts through the ERP system.

 • Monitor market price fluctuations and request margin calls or additional guarantees from customers when necessary.

 • Track and follow up on claims related to contracts, including discrepancies in weight, quality issues, and insurance claims.

 • Support administrative functions such as preparing monthly payroll documentation, processing office expenses, and arranging employee labor insurance.

 • Perform additional duties and projects as assigned by management.

 

Qualifications

 • Associate’s and/or Bachelor degree in Economics, Finance, International Trade, Supply Chain, or a related field.

 • Strong organizational and coordination skills with attention to detail.

 • Ability to work effectively in a fast-paced trading environment and manage multiple tasks simultaneously.

 • Strong teamwork skills and ability to collaborate across departments (trading, logistics, finance).

 • Proactive mindset with good problem-solving abilities and resilience under pressure.

 • Strong written and verbal communication skills in both Chinese and English.

 • Experience with ERP systems and international trade documentation is a plus.

 

Preferred Skills

 • Knowledge of international trade operations, logistics, and commodities trading.

 • Familiarity with shipping, insurance, and trade finance processes.

 • Experience working with metals or commodity trading companies is advantageous.