Administrative Assistant

Administrative Assistant – Front Desk Operations

The Landings Association | Savannah, GA

The Landings Association is seeking a polished, service-oriented Administrative Assistant to join our front desk team. This role supports daily office operations and helps create a welcoming, professional experience for residents, guests, vendors, and employees.

The ideal candidate is organized, detail-oriented, and comfortable managing multiple responsibilities in a fast-paced environment. This is a great opportunity for someone who enjoys helping others, maintaining accurate records, and contributing to a community-focused organization.

Key Responsibilities

• Answer, screen, and direct incoming calls in a professional and timely manner
• Welcome and assist residents, guests, contractors, and vendors at the front desk
• Provide information and process requests, permits, and forms related to community services and amenities
• Maintain accurate resident, vendor, vehicle, and demographic records in internal systems
• Process payments for various community fees and services
• Manage calendars, reservations, and rental processes for community amenities and meeting spaces
• Conduct new resident orientations and prepare welcome materials
• Enter resident-reported issues and service requests into tracking systems
• Provide notary services and maintain an active notary certification
• Sort and distribute incoming mail and packages
• Maintain office supply inventory and assist with ordering
• Support other departments with data entry, document preparation, meeting coordination, and clerical tasks
• Work collaboratively with multiple departments to support communication and service delivery
• Assist with operations during severe weather events or other community emergencies as needed

Minimum Requirements

• High school diploma or equivalent required
• Administrative, customer service, front desk, or office support experience preferred
• Strong organizational skills and attention to detail
• Ability to communicate professionally in person and by phone
• Valid driver’s license and ability to be insured under The Landings Association’s vehicle insurance policy
• Reliable and predictable attendance
• Ability to obtain and maintain notary certification

Physical Requirements

This position is primarily performed in a professional office environment. The role requires the ability to sit, stand, and move throughout the reception and administrative areas throughout the day.

Frequent use of office equipment such as computers, phones, copiers, and postage machines is required. The position may also involve occasional bending, reaching, or lifting office supplies, mail, or packages up to 25 pounds.

About The Landings Association

The Landings Association serves a large residential community on Skidaway Island, supporting the daily operations, services, and infrastructure that help residents enjoy a high quality of life. Our team is committed to professionalism, service, and continuous improvement. Equal Opportunity Employer