Accounting & Administrative Coordinator

Overview
Our Client is looking for a detail-oriented and organized Accounting & Administrative Coordinator to join their team at their large manufacturing facility. This role serves as the critical link between our operations and our external accounting team — ensuring that timesheets, vendor invoices, and billing documents are accurately compiled, reviewed, and delivered for processing. You will also provide general office administrative support to keep day-to-day operations running smoothly.

Responsibilities

Accounts Payable & Billing Support

• Collect, organize, and review vendor bills and supplier invoices for accuracy and completeness prior to submission.
• Compile employee timesheets and ensure they are properly reviewed and approved before forwarding to accounting.
• Coordinate with the external accounting team to ensure invoices are booked and payments are processed in a timely manner.
• Track outstanding payables and follow up on discrepancies or missing documentation.

Accounting Liaison

• Serve as the primary point of contact between site operations and the external accountants.
• Communicate clearly to ensure accounting deadlines are met and any issues are flagged promptly.
• Support the transition as accounting functions are brought in-house over time, including process documentation and onboarding support.

General Office Administration

• Answer and route phone calls, emails, and general inquiries.
• Manage office supplies, mail, and courier coordination.
• Assist with scheduling, meeting coordination, and document preparation.
• Support management with ad hoc administrative tasks as required.

Maintain organized digital and physical filing systems for all financial documents.

Required

• 2+ years of experience in an administrative, accounting clerk, or office coordinator role.
• Hands-on experience processing invoices, bills, or timesheets in a business setting.
• Strong attention to detail and a high degree of accuracy with numbers and documentation.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Clear written and verbal communication skills.

Preferred

• Experience in a manufacturing environment.
• Post-secondary education in accounting, business administration, or a related field is an asset.