Partner Programs Assistant

About Pingry
The Pingry School, a prestigious K-12 coeducational, independent day school with a rich history dating back to its founding by Dr. John F. Pingry in 1861, stands at the forefront of academic excellence in the United States. With campuses located in Basking Ridge, Pottersville, and Short Hills, New Jersey, Pingry is celebrated for its academic programs, a student-written Honor Code that underpins our community values, and a comprehensive commitment to arts, athletics, community, and civic engagement. Our mission is to inspire in our students a lifelong passion for learning, personal development, and social responsibility, preparing them to be global citizens and luminaries of the 21st century. Rooted in relationships and guided by our foundational philosophy, Pingry is a vibrant community of more than 1,200 students hailing from over 90 towns across New Jersey and New York. At Pingry, we are united by a love of learning and a commitment to preparing students to navigate the complexities of the 21st century with confidence and integrity. For more information, we invite you to visit our website at pingry.org or connect with The Pingry School on our social media channels to discover why we love school.

About Pingry Summer: Where Excellence Meets Adventure
Pingry Summer is more than just a camp; it is a vibrant “third semester” where the excellence of The Pingry School’s academic and athletic traditions meets the high-energy spirit of summer exploration. Spanning three picturesque campuses in Basking Ridge, Short Hills, and Pottersville, Pingry Summer offers a diverse portfolio of over 100 programs from signature day camps and elite athletics to transformative arts and academic enrichment.

As an employer, we are committed to fostering a culture of belonging, honor, and intellectual curiosity. We believe the best summers are built by a team that is as dedicated to camper safety and compliance as it is to fun and friendship. Joining Pingry Summer means becoming part of a prestigious educational legacy while working in a dynamic, supportive environment where every staff member, from counselor to coordinator, plays a vital role in creating unforgettable experiences for our community.

Position Description: Partner Programs Assistant
Status: Seasonal (June 1st - August 6th)
Location: Basking Ridge / Multi-Campus
Compensation: $6,000 - $8,000 (Final compensation will be determined based on experience and education.)
Schedule: Monday-Friday, 7:30 AM-3:30 PM

The Candidate Profile
We are looking for a Site Steward and Service Ambassador who excels at professional hospitality and logistical coordination. The ideal candidate is a proactive communicator who understands that our external partners (world-class sports, arts, and academic providers) are guests on our campus. You are someone who can enforce Pingry’s policies with a service-oriented mindset, ensuring that partners have what they need to succeed while protecting the school’s assets and standards. You thrive in a role that requires "high-touch" coordination, organizational discipline, and the ability to remain calm while juggling multiple moving parts.

Position Summary
The Partner Programs Assistant is the primary logistical bridge between Pingry and our external program providers. Reporting to the Assistant Director of Auxiliary Programs, Rental Coordinator, this role ensures that daily operations for guest camps are seamless, professional, and compliant with school expectations. By serving as a dedicated point of contact for day-to-day needs, you ensure that "small issues" (like signage, room access, or transition timing) are resolved before they become concerns. 

Core Accountabilities

Partner Liaison & Site Stewardship

• Serve as the assigned on-site resource for partner camp directors, answering routine questions and facilitating immediate needs.
• Regularly remind partners of Pingry policies, including safety protocols, trash removal, and equipment care.
• Maintain a simple, daily log of partner issues and resolutions to help leadership identify trends and improve the partner experience for future seasons.

Logistics & Readiness Coordination

• Support partner "load-in" and "load-out" processes by ensuring spaces are ready-to-receive and that partners understand their space-use expectations (focusing on coordination and handoff, not manual labor).
• Coordinate essential daily items, including directional signage, radio distribution, water jug staging, and schedule touchpoints.
• Monitor partner transitions (arrival, lunch, dismissal) to ensure they do not conflict with Pingry Signature programs or campus-wide safety protocols.
• In the event of inclement weather or facility changes, partner with Pingry Summer Leadership to execute rapid site pivots; serve as the primary messenger to external partners to ensure they understand their indoor/alternative space assignments and that their transitions do not interfere with internal Signature Camp safety protocols.

Escalation & Communication

• Identify and escalate complex partner issues, facility conflicts, or safety violations promptly to the Partner Programs Lead and Summer Leadership team.

Required Qualifications

• Customer Service Mastery: Proven experience in a service-oriented role where relationship management and professional diplomacy were key.
• Operational Discipline: Highly organized and responsive, with the ability to manage a high volume of small tasks without losing attention to detail.
• Calm Under Pressure: Ability to navigate the fast-paced "summer machine" environment while remaining a calm and helpful resource for guest providers.
• Sound Judgment: Ability to follow established protocols and the maturity to know exactly when to escalate a situation to senior leadership.

Required Clearances & Onboarding

• Compliance Hub: You will work with the Summer Employment Operations Manager to complete all digital onboarding and payroll setup via ADP.
• Clearances: Successful completion of all background checks and NJ Sexual Misconduct/Child Abuse Disclosure releases.
• Operational Training: Required completion of site-specific orientation and partner-management training prior to the June 1st start date.
• Physical Requirements for Essential Functions: Ability to perform the essential duties of the role, which include:
  • Traversing a multi-acre campus frequently to access various fields, athletic facilities, and indoor spaces in various weather conditions.
  • Remaining in a stationary position or moving about the campus for extended periods (up to 8 hours) during the camp day.
  • Periodically moving or transporting program equipment (such as water jugs, signage, or supply bins) weighing up to 50 lbs.

Qualified candidates are invited to apply online at https://www.pingry.org/careers. 

Pingry offers a comprehensive benefits package to full-time employees, including, but not limited to, medical, dental, and vision coverage; retirement plans with employer matching; life and disability insurance; tuition remission for employees' children; and access to wellness and professional development resources.

A full list of benefits is available at www.pingry.org/careers.