Voter Registration Clerk

Department:                                 Circuit County Clerk

Position Control Number:           0101-030

FLSA Status:                                 Non-Exempt; position is eligible for overtime

Safety Sensitive Designation:    This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:        No

Opening Date:                              March 19, 2026                          

Closing Date:                                March 31, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically

and reasonably feasible.     

An Equal Opportunity Employer

JOB SUMMARY: Responsible for providing assistance to Pulaski County residents with voter registration, including updates, changes, filing, mailing out, and receipt of absentee ballots; identification and verification of appropriate voter districts for addresses within Pulaski County; maintaining district maps for election purposes; and production of voter listings for polling locations.

ESSENTIAL JOB FUNCTIONS:

     * Assists the public in the completion of forms for voter registration, ensuring all information listed is correct; issues voter registrations; scans voter registrations and enters them into the state-controlled database, and makes address and name changes in the voter database.

     * Processes electronically transmitted voter registrations, address changes, and death notices received from various government agencies; checks for duplicate entries; correct addresses in existing records by signature verification; checks for felony convictions and removes voters when necessary; and notifies registrants by mail.

     * Provides general voter information to the public in person, by telephone, and by electronic means, including precinct number, election eligibility, voting locations, absentee regulations and procedures, and election laws; and sends requests for updated information to registrants as needed.

     * Assembles and mails out absentee packages that include instructions and ballots; receives absentee ballots, then files marks, logs, and stores them in the ballot box until Election Day; and meets deadlines set by federal law.

     * Receives applications for absentee ballots, reviews for completeness, and verifies registration for each applicant.

     * Coordinates with representatives picking up ballots for absentee voters, such as nursing home administrators, ensuring both voters and representatives have completed all necessary documentation.

     * For each election, generates, assembles, and binds poll books and lists of eligible voters for each voting location, divided into geographic areas.

     * Attends naturalization ceremonies and voter registration drives to assist with voter registration of new citizens and answer questions from the general public.

     * Follows the National Voter Registration Act in purging inactive registrations from the database after repeatedly attempting to contact voters and sending notifications of cancellation.

     * Verifies petitions for elections, ensuring that sufficient were signatures collected, and that candidates and voters are in the proper district.

     * Processes early voters during each election, answering questions from poll workers during elections on precinct and ballot styles, and provides general customer service.

     * Updates voting history for each registered voter after each election by scanning signed poll books and updating voter databases.

     * Updates departmental maps to reflect new streets and subdivision development, annexations, and changes in street addresses assignments; performs file maintenance within the system on street address additions and changes using information from various government agencies; identifies appropriate voter district for each new street; coordinates with other agencies to ensure accuracy; makes changes as necessary.

     * Compiles statistical information for state agencies, candidates, private sector companies, and FOIA requests as needed.

     * Inputs information received from Election Commission regarding election details, precinct changes, and ballot styles; provides the Election Commission with mandated reports as required by law, and enters election results as provided by Election Commission.

     * Assists with training additional staff in accessing voter registration records to enable their assistance during peak election periods.

     * Obtains voter registration records from storage as needed.

SECONDARY DUTIES AND RESPONSIBILITIES:

     * Performs other related duties as required.

PERSONNEL SUPERVISED:   None

WORKING CONDITIONS:   Duties are performed primarily in a smoking-restricted office environment.  Occasional attendance at meetings and functions outside agencies is required.  Overtime may be required during election work periods.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

     *

          + Considerable knowledge of the information and processes required for voter registration.

          + Considerable knowledge of election law as it applies to absentee voting.

          + Good knowledge of detailed, computerized, and manual record-keeping processes.

          + Good Knowledge of Criminal Court rules and the effect of conviction on voting rights.

          + Some knowledge of election laws, regulations, and ordinances governing the election process.

          + Some knowledge of voter precinct and district boundaries and procedures used to determine boundaries.

          + Ability to read and interpret maps and locate addresses.

          + Ability to accurately verify the information and locate inconsistencies.

          + Ability to maintain detailed record-keeping systems.

          + Ability to communicate effectively in writing concerning absentee voting.

          + Ability to communicate effectively in writing, over the phone, and via electronic means.

          + Ability to provide excellent customer service. 

          + Ability to maintain discretion regarding privileged information.

          + Ability to attend work regularly and reliably. 

          + Skill in the operation of a computer. 

          + Skill in the use of Microsoft Word and Excel.

          + Skill in the digitization of documents.

          + Skill in manipulating file sizes to meet system requirements.

PHYSICAL REQUIREMENTS:

     *

          + Digital dexterity is sufficient for the operation of a keyboard and mouse.

          + Visual acuity is sufficient for normal office activities, including the use of a computer.

          + Ability to communicate effectively orally individually and in groups, in person, and by telephone.

          + Ability to stand for extended periods of time.

          + Ability to lift and carry loads up to 20 pounds.

EDUCATION AND EXPERIENCE:

Completion of high school or GED equivalency; some work experience with voter registration, election processes, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.