School-Age Site Administrator: Before and After School Care

Strong Beginnings, Bright Futures!

The Van Buren Public Schools Extended Care Program provides safe, dynamic and enriching experiences before and after the school day

As a School-Age Site Administrator, you’ll lead a team to provide before and after school enrichment for elementary and/or intermediate school students that nurtures curiosity, builds confidence, and helps children achieve their full potential.

What You’ll Do

This role allows you to make a meaningful impact during critical out-of-school hours. You will:

• Ensure your site is operating effectively; maintain licensing, safety, and educational standards.
• Cultivate positive relationships with families, teachers, school leaders, state licensing authorities, community contacts, and other partners.
• Lead recruitment and enrollment efforts of new families and children (participate in parent orientations, open houses, and district meetings).
• Plan and prepare a variety of developmentally appropriate activities by the beginning of each week.
• Ensure that each child is adequately supervised at all times, and be aware of what is happening in other areas. Assign assistant(s) as needed to accomplish the same.
• Implement curriculum and encourage children’s participation.
• Support assistants in developing and improving skills.
• Keep parents informed by posting plans, menus, and schedules.
• Act as a liaison between families and the child's teacher to relay information and to help the child get to care from his/her classroom.
• Interact with each parent daily to relay information about his or her child’s time in the program.
• At the end of each session, make sure the space is prepared for the next group.
• Advise the Administrative Team of problems, needs and adjustments regarding the program, staff, and/or children and their families. Provide feedback regarding assistants’ job performance as needed.
• Maintain all records to comply with all LARA rules and regulations.
• Ensure emergency forms are on file for each child. Be aware of special circumstances, including health concerns, food allergy plans, custody issues, etc.
• Maintain records for each child, including health forms, food allergy forms, medication records, and attendance.
• Adhere to district policies and procedures as well as staff guidelines.
• Verify attendance for each session, follow up on missing children, keep head counts.
• Verify staff sign in and sign out for payroll in Procare each week.
• Provide coverage at additional sites as requested.
• Other duties as assigned.

Schedules vary but require weekday availability as follows:

• 6:30 AM- 9:15 AM and 4:00 PM- 6:00 PM (elementary schools)
• 6:30 AM- 8:15 AM and 3:00 PM- 6:00 PM (Owen Intermediate)

This position requires 25-30 hours per week for lesson planning, weekly director meeting, staff training, family communication, registration, billing, and other related tasks.

This position is during the school year, with options for summer hours for registration responsibilities.