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Email

EMAIL RESUME TO: 

dhsjobs@passaiccountynj.org

 

FOR MORE INFORMATION VISIT:

https://www.passaiccountynj.org/Home/Components/JobPosts/Job/572/296?sortn=JBName&sortd=asc&npage=2

 

Under direction, acts as a personal secretary or aid to the head of an established division and performs complex and responsible clerical work of a varied nature requiring thorough knowledge of the rules and regulations of the division; in addition, may assign and supervise the work of the clerical staff of the unit; does related work as required.

  • Reviews, sorts, and routes incoming correspondence and personally prepares letters on routine matters which may not be signed or reviewed by the administrative official, entailing a comprehensive knowledge of division programs, objectives, standards, policies, and procedures. 
  • Sees that pertinent material is obtained from the files and other sources, arranges it in usable form, and prepares memoranda and summaries as required.
  • Acts to relieve the official of detail by providing information to those requesting it, including division personnel, representatives of state, local, and other groups, organizations, and agencies, and to the public in accordance with established policy.
  • May interview callers at the office.
  • Maintains a schedule of appointments and the daily engagement calendar of the executive official.
  • Prepares agenda of meetings and takes and puts into official form the minutes of meetings.
  • Make arrangements for speaking engagements, travel arrangements, hearings, conferences, and meetings.
  • Assembles statistical and other materials required for reports, memoranda, and speeches.
  • Maintains mailing lists in current condition.
  • Prepare statistical or other needed reports. 
  • Maintains confidential personal correspondence, follow-up, and other records and files.
  • Plans, organizes, directs, and reviews the work of subordinate employees.

Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

Requirements:

  • Four (4) years of experience in clerical work; NOTE: Successful completion of a two-year college-level course in secretarial science may be substituted for two (2) years of the above experience. 
  • Knowledge of office methods, practices, and equipment.
  • Knowledge of internal organization and established policies, procedures, and regulations related to the work of the unit after a period of training.