Account Clerk I

JOB SUMMARY

Individual will process general ledger transactions and invoices for payment in a timely and accurate fashion while ensuring a balanced general ledger and a complete audit trail, in accordance with generally accepted accounting principles. 

REPORTING RELATIONSHIPS

Reports to the A/P Supervisor

ESSENTIAL JOB FUNCTIONS

Closely review invoices for overall reasonableness and consistency as they relate to approvals; account codes; vendor numbers; payment terms; and other county, state, and federal guidelines – all within specific deadlines.

Enter invoice and other general ledger-related information in the computer system with speed and accuracy.

Process, approve, scan and/or save supplier invoices, forms, and documentation into Workday as necessary.

Assist with attaching remittance advices where necessary, operation of envelope stuffing machine, and mailing the checks.

Answer questions from County departments and vendors regarding invoice payments and other information by looking up data entered in Workday.

Must be able to maintain a high degree of confidentiality.

Must be willing to be cross trained for other tasks. 

OTHER SPECIFIC TASKS OR DUTIES

Attends Salary Board, Prison Board, Youth Intervention Board, and Retirement Board meetings to document and write minutes to be reviewed by the Controller.

Assists in issuing vouchers for retirement plan invoices and maintaining pension files by reviewing obituaries and preparing documentation as needed.

Prepares monthly schedules including the Controller's Office form supply inventory report and incoming bid documentation.

Place purchase orders and enters purchase requisitions using Workday software. Maintains and orders supplies from Purchasing warehouse for the office staff.

MINIMUM QUALIFICATIONS 

High school diploma (or equivalent) and one (1) year experience in an office/business setting with a minimum of six months experience performing bookkeeping and/or accounting duties; or any equivalent combination of relevant education, training or experience 

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge, skill and ability to use computer word processing and spreadsheet applications such as Word and Excel

Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other office procedures and terminology

Knowledge of arithmetic, statistics and their applications

Ability to read and understand information and ideas presented in writing and to communicate information and ideas so others will understand

Ability to choose the right mathematical methods or formulas to solve a problem

Ability to add, subtract, multiply or divide quickly and correctly

Ability to sense when something is wrong or is likely to go wrong.  It does not involve solving the problem, only recognizing there is a problem

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

Background check

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

 Ability to lift up to 30 pounds. Operate envelope stuffing machine and assist in mailing the checks.