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Administrative Services Officer

City of Chicago
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Administrative Services Officer I


CHICAGO DEPARTMENT OF AVIATION
Human Resources


Number of Positions: 1
(Additional vacancies possible pending budget approval)
Starting Annual Salary: $B13, $68,616.00/year
 

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid. 

Applications for this position will be accepted from 3/13/26 until 11:59pm CDT on 3/27/26. 
 

The Chicago Department of Aviation is seeking an Administrative Services Officer I to act as a personnel officer, provide administrative support, and perform related duties as required 
 

ESSENTIAL DUTIES

  • Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions, leaves of absences (e.g.) FMLA, Regular Intermittent, Medical – Personal Disability, Duty Disability, Military, Vessa, Union). Resignations, retirements, return to work (RTW) from LOAs, disciplinary suspensions, discharges, dues changes, etc. Will be responsible for highly sensitive medical information. 
  • Maintains the federally mandated OSHA logs regarding the reporting of workers’ compensation claims for the whole department. 
  • Reports and manages all workers’ compensation claims into ICE system and generates wage statements for each claim.
  • Participate in Quarterly Claims Review Meetings with the Management Team and Claims Administrator regarding work-related claims. 
  • Track work-related injuries for OSHA logs (ORD & MDW) through Intelex. 
  • The LOA Team will cover for LOA Liaisons who are on vacation or on leave of absence.
  • Acts as a Personnel Officer, administering personnel programs and personnel processing operations, maintaining employee medical records, and interpreting Leave of Absence policies and procedures to employees. 
  • Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes.
  • Informs Payroll regarding appropriate Payroll Data Entry(coding) for all Leaves of Absence (LOAs) processed.
     

Additional duties may be required for this position.

Location: 8420 W. Bryn Mawr, 8th Floor
Days:    Monday-Friday 
Hours: 8:30AM-4:30PM
 

THIS POSITION IS IN THE CAREER SERVICE
 

Qualifications

 

Graduation from an accredited college or university with a Bachelor's degree or higher in Human Resources Management, Business Administration, Public Administration or a directly related field, plus one (1) year of professional work experience in human resources.
Should the above criteria not be fulfilled, the following options are acceptable: 
•    Five (5) years of professional work experience in human resources 
•    Graduation from an accredited college with an Associate’s degree in Human Resources Management, Business Administration, Public Administration, or a directly related field, plus three (3) years of professional work experience in human resources
Note: Candidates selected for hire must pass an airport background check and a Security Threat Assessment (STA).

SELECTION REQUIREMENTS 
This position requires applicants to complete an interview.  The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. 

For Information on our employees' benefits, please visit our benefits website at:  
https://www.chicago.gov/city/en/depts/fin/benefits-office.html 
 

For Information on our salary and title structure, visit our classifications website at: 
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf 
 

APPLICATION EVALUATION:  Initial evaluation will be based on information provided on the application and the documents submitted.  Department of Human Resource staff will review applications after the final posting date.  Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago. 
COMMITMENT TO DIVERSITY:  To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075.  The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.  For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.  To learn more about our hiring practices click here.   
 

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor
 

                             Here is the link to the City of Chicago website:

                     https://chicago.taleo.net/careersection/100/jobsearch.ftl?lang

                                    Job Search - Basic Search - Taleo

 

FOLLOW THE STEPS BELOW TO VIEW THE OPEN POSITION AT THE CDA

  1. Visit flychicago.com/jobs or click the link above. 
  2. Click on the current open position at CDA.
  3. Select the position – Administrative Services Officer – O’Hare

Administrative Services Officer I (O'Hare)

$68,616.00

Job #416498

03/13/26 - 03/27/26

  1. The   applicant must create a Candidate Profile to apply for the position.  Once a profile is set up, the applicant will receive email alerts for new positions in the area of interest. 
  2. Job postings will remain online for a minimum of 14 business days.
  3. All information must be completed on the application.  The following documents should be attached (resume, cover letter, and transcripts.)