Donor Relations Coordinator

Position Description

Columbus Academy seeks a full-time Donor Relations and Stewardship Coordinator.

The individual selected for this position will be expected to carry out the following responsibilities:

• Develop giving societies for Columbus Academy’s donor segments, with clear and distinct identities and brands.
• Plan and execute comprehensive donor relations/stewardship programs for those donor societies and targeted donor segments to deepen donor engagement, knowledge and retention. 
• Produce timely gift acknowledgement letters. Coordinate thank you notes from senior leadership.
• Manage all activities necessary to generate timely impact reports for restricted gifts including but not limited to: annual endowed fund reports, project/program outcomes, messages from faculty/student beneficiaries.
• Manage donor stewardship events including design, planning and execution in partnership with Events & Special Projects Associate.
• Work closely with Communications to create donor-centric stories and to ensure that stories are woven into institutional communications across various media. Will include identifying donors and drafting copy for profiles and program/mission spotlights that demonstrate philanthropic impact.
• Assist various Directors and Communications with the drafting of donor-facing written copy for fundraising appeals, educational materials, cases for support, brochures, slide decks or other development collateral.
• Determine the best way institutionally to honor and recognize donor giving on an annual basis, i.e., publish/email annual report and donor honor roll.
• Proactively support gift officers in the design and execution of annual and multi-year stewardship plans for top donors and prospects.
• Respond to donor questions and concerns related to endowed fund reports, fund administration and beneficiaries, gift acknowledgments and report requirements.

Qualifications

Preferred candidates will possess the following qualifications:

• Bachelor’s degree and at least three years working in development, fundraising, corporate engagement or donor relations, preferably in a nonprofit setting.
• Proven attention to detail, commitment to accuracy and high level of personal organization.
• Excellent copy writing and proofreading skills.
• Experience working with volunteers and donors.
• Ability to exercise judgment, diplomacy and confidentiality.
• Proficiency with office technology such as Microsoft Office, Google Workspace, Adobe Acrobat and Raiser’s Edge NXT or comparable customer relationship management (CRM) database. 
• Occasional night and weekend work is required.

Physical Conditions

Candidates must be able to manage the following conditions: 

• A fast-paced office environment requiring a high level of accuracy, a commitment to outstanding service and the ability to effectively multitask.
• Occasional additional hours as needed to meet required deadlines.
• A non-smoking campus.