Executive Assistant & Studio Operations Coordinator (Media Studio)

Executive Assistant & Studio Operations Coordinator (Media Studio)

Pay: $18.00 - $19.00 per hour

Job description:

Podcast/Media Studio Operations Admin & Executive Assistant to owner

Location: Westland, MI (On-site only)
Type: Part-time into Full-time
Pay: $18–$19/hr starting with fast growth opportunity

About BuzzWire Media & PodLab Studios

PodLab Studios is Detroit’s premium content factory for podcasters, brands, and influencers. We are part of the BuzzWire Media ecosystem, a boutique-bold creative agency delivering web, branding, video, and social content under one roof.

This studio moves fast. Clients rotate constantly. Projects overlap. The environment is creative, structured, and high-output.

This is not a remote role.
This is not a lead designer role.
This is not a social media manager role.

What This Role Actually Is

Operations-first. Creative-support second.

• 70% Studio Operations & Client Flow
• 30% Creative Execution

You are the operational backbone of the studio and the owner’s day-to-day coordination partner.

This role is perfect for someone who enjoys being around cameras, creative environments, and organized chaos more than sitting at a quiet desk.

This role lives inside a working production studio, not a traditional office.
You will coordinate daily studio activity while also acting as the owner’s right-hand operations assistant.

You are managing flow, schedules, preparation, and communication so productions run smoothly.
Some moments you are helping reset a podcast set, other moments you are organizing calendars, handling coordination, or keeping projects moving forward behind the scenes.

If you only want creative work, this is not the role.
If you only want a desk admin job, this is not the role.

This is a hybrid operations + production support position.

Your primary responsibility is keeping the studio organized and running smoothly. Creative tasks are supportive, not the main function.

Daily Responsibilities Admin & Operations

• Answer calls, texts, and emails professionally
• Manage the studio calendar and bookings
• Track invoices, receipts, and paperwork
• Keep sessions running on time
• Support the owner with daily coordination
• Help document workflows and assist in creating internal SOPs

Front Desk & Client Experience

• Greet and check in clients
• Keep sets, lobby, and workspaces clean
• Reset sets between sessions
• Maintain a calm, polished client experience

Studio Support

• Power lights and gear on/off
• Help clients get settled
• Organize props and studio assets

Creative Support

You execute from direction. You do not lead strategy.

• Create simple social graphics or layouts
• Resize content for social platforms
• Assist with posting and scheduling
• Organize brand assets and files
• Support light creative prep work

Bonus Skills (Not Required, But Highly Valued)

We strongly value candidates who bring additional creative or operational strengths, such as:

• Experience as a secretary, executive assistant, or owner’s assistant in a studio environment
• Experience helping build or document standard operating procedures (SOPs)
• Familiarity with Adobe Creative Suite
• Photography or videography experience
• Social media posting and scheduling knowledge
• Experience with scheduling systems (HoneyBook, Acuity, or similar)
• Strong working knowledge of Google Workspace
• High-level organizational habits and workflow management

These are advantages, not requirements. Strong organization and reliability matter most.

Who This Role Is Perfect For

You are:

• Highly organized and dependable
• Comfortable juggling multiple responsibilities
• Calm under pressure
• Good with people and client interaction
• Structured, detail-oriented, and proactive
• Someone who enjoys improving systems and processes
• Someone who enjoys being around creative work

Operational thinkers who like building structure will thrive here.

Requirements

• Must live within 20–30 minutes of Westland, MI
• Must have reliable transportation
• Must work on-site
• Must be comfortable with steady client flow
• Must be confident in front-facing situations
• Must be okay with working late nights, a couple times a week at least

Final Summary

If you want a slow desk job, this isn’t it.
If you want to only design or post content, this isn’t it.

If you want to be the operational heartbeat of a growing studio, support leadership, improve systems, and contribute creatively when needed, this role is built for you.

Job Types: Full-time, Part-time

Application Question(s):

• Tell us about a time you helped create or capture content (photo, video, social media, podcast, etc). What exactly did YOU do?
• Can you work afternoons & evenings?

Ability to Commute:

• Westland, MI 48185 (Required)

Work Location: In person