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Executive Coordinator for Information Technology

College of Charleston: Human Resources

Executive Coordinator for Information Technology

Posting Details

POSTING INFORMATION

Internal Title

Executive Coordinator for Information Technology

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

GEN09

Level

Department

IT Administration

Job Purpose

The Executive Coordinator for Information Technology serves as the central administrative resource for the IT division, supporting the CIO and IT leadership team in coordinating divisional operations, governance activities, and personnel processes. This role ensures organizational effectiveness by proactively managing workflows, documenting accurately, and securely handling confidential information in a complex, fast-paced technology environment.

Minimum Requirements

A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor’s degree may be substituted for required work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Strong organizational and time management skills with the ability to work both independently and as part of a team. Knowledge of administrative and office management principles and practices. Knowledge of standard business technology tools, including Microsoft 365 applications (Outlook, Word, Excel, Teams, SharePoint) or similar platforms. Knowledge of confidentiality standards and appropriate handling of sensitive information. General understanding of organizational structure and operations within a complex administrative environment, preferably in higher education or a technology-focused division.

Additional Comments Regarding Position

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$52,100 - $70,300

Posting Date

03/04/2026

Closing Date

03/27/2026

Benefits

Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program (ETAP)
Employee Assistance Program (EAP)
Full Benefits Package – Click Here

Open Until Filled

Posting Number

2026037

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/17731

Job Duties

Activity

Provides high-level administrative and operational support to the Information Technology division, IT leadership team, and the CIO. Manages executive and division-wide calendars; schedules and coordinates meetings; prepares agendas and assembles materials; records minutes; and tracks action items to ensure timely follow-up and completion.

Leads coordination of logistics for division meetings, governance committees, retreats, training sessions, vendor visits, and cross-campus working groups, including space reservations and technology setup. Ensures meetings and events are well-organized, properly documented, and aligned with divisional priorities.

Essential or Marginal

Essential

Percent of Time

Activity

Oversees daily administrative operations of the IT office. Serves as the primary point of contact for the division’s administrative functions and ensures efficient workflow and responsiveness. Reviews, prioritizes, and distributes incoming inquiries and correspondence; monitors shared inboxes and communication channels; and ensures appropriate follow-up or escalation.

Establishes and maintains office procedures to promote consistency and operational efficiency. May supervise student employees or temporary staff, including assigning tasks, monitoring performance, and providing training on office processes and expectations.

Essential or Marginal

Essential

Percent of Time

Activity

Maintains and safeguards divisional administrative records, contact lists, shared documentation repositories, and official files in accordance with College policies and records retention requirements. Coordinates travel arrangements, conference registrations, and related documentation. Manages physical access records, office assignments, and key logs as assigned, ensuring accurate tracking and compliance with institutional procedures.

Essential or Marginal

Essential

Percent of Time

Activity

Supports IT human resource processes in coordination with Human Resources and IT functional teams. Assists with onboarding and offboarding logistics, position posting coordination, interview scheduling, documentation routing, and access/equipment coordination for new and departing employees. Maintains updated organizational charts and internal personnel records.

Essential or Marginal

Essential

Percent of Time