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Foundation Accounting Assistant - Spring/Summer 2026 - Work Study or Regular Pay

UWW University Relations
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The Foundation Accounting Assistant - Student will help manage financial records, including document retention, and support other accounting projects as directed by the Foundation Accountant or Director of Finance. This role provides a valuable opportunity for a student to learn non-profit accounting practices and gain practical experience alongside their studies at UW-Whitewater.Job 

Title: Foundation Accounting Assistant - Student
 

Department: University Relations: UW-Whitewater Foundation
 

Office Hours and Location: Old Main Alumni Center, Monday – Friday, 8:00 AM – 4:30 PM.

Hours and Compensation: Hourly wage: $11-$13/hr, Work Study or Regular Pay. Up to 20/hrs per week during the school year, and up to 40/hrs for summer
 

Key Responsibilities:

  • Learn and assist with Blackbaud Raiser’s Edge/FE NXT database software.
  • Help the Accountant and Director of Finance digitize documents according to retention policies.
  • Support data entry tasks such as journal entries, batches, and accounts payable.
  • Communicate with campus contacts and leadership regarding fund balances, endowed allocations, and fund criteria.
  • Assist with analysis or other projects that require attention to detail, promoting stronger relationships and collaboration across campus.
  • Review processes for efficiency, including updating fund records, naming conventions, and standardizing data entry, as well as cleaning up previous systems or records.
  • Provide administrative support to the Foundation team as needed, including filing, data entry, and general office duties, such as answering phones or directing questions to the appropriate contacts.

Qualifications:

  • Previous experience in accounting through work or coursework, with Acct 244 & 249 completed or in progress.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
  • Well-organized with a keen eye for detail and the ability to manage multiple tasks at once.
  • Self-motivated, proactive, and capable of working independently.
  • Ability to handle sensitive information with confidentiality.

Preferred Skills:

  • Familiarity with accrual accounting, accounts payable, and using Excel for data analysis and organization.
  • Interest in working in a nonprofit environment, particularly in accounting.