Accounts Payable Specialist

DUTIES AND RESPONSIBILITIES Duties include, but are not limited to:

• Manage the full-cycle accounts payable process, including invoice review, entry in microix and MIP, and timely payment processing.
• Ensure compliance with federal, NY State, and NYC grant requirements.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and documentation to support audits.
• Prepare reports for management and grant funders as required.
• Oversee distribution, tracking and accounting for program and organizational inventory.
• Maintain accurate inventory records, perform periodic reconciliations, and coordinate physical inventory counts.
• Ensure inventory reporting aligns with grant requirements and internal controls.
• Monitor inventory usage and support program teams with forecasting and procurement needs.
• Ensure adherence to all grant regulations, including OMB Uniform Guidance for federal awards.
• Assist with preparation of audit schedules, grant reporting, and internal control documentation.
• Recommend process improvements to enhance efficiency, accuracy, and compliance.
• Work closely with the Assistant Director of Accounts Payable, Director of Finance, and program staff to ensure seamless financial operations.
• Serve as a primary point of contact for vendors and Finance Managers related to AP and inventory.

QUALIFICATIONS

• Minimum of 3 years of experience in nonprofit finance. Proven experience in accounts payable processing and reporting.
• Strong understanding of non-profit accounts payable and government funding compliance.
• Proficient in accounting systems and Microsoft Excel; experience with MIP fund accounting software preferred.
• Excellent analytical, organizational, and communication skills.
• Ability to work both independently and collaboratively across departments.
• Must be available for occasional evening and weekend work as required