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Full Time Bookkeeper

Chelsea Garden Center
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Full Time Bookkeeper


Established in 1984 Chelsea Garden Center is seeking a full-time seasoned bookkeeper with a minimum of three-five years’ experience to help manage financial operations.

We operate two retail garden centers alongside residential and commercial design, maintenance, installation, and delivery services. We have a diversified portfolio of commercial, public and corporate landscape contracts.

 

Typical Responsibilities and Job Description


Daily Financial Transactions:

  • Record all income and expenses
  • Enter invoices and bills into accounting software (QuickBooks, Sage)
  • Categorize transactions correctly
  • Maintain general ledger

Accounts Payable:

  • Enter vendor bills
  • Track due dates
  • Maintain vendor records
  • Reconcile vendor statements

Accounts Receivable:

  • Create and send customers invoices
  • Record payments received
  • Follow-up on overdue accounts
  • Maintain customer account records

Bank and Credit Card Reconciliations:

  • Match bank transactions to company records
  • Identify discrepancies
  • Resolve missing or duplicate entries
  • Reconcile monthly statements

Payroll Support:

  • Contact foreman to collect hours for crew accounts
  • Process payroll (or assist payroll provider)
  • Track employee hours
  • Maintain payroll records

Certificates of Insurance/Workers Compensation:

  • Contact Hortica (insurer) for C.O.I (if not found in files)
  • NYSIF website for Workers Compensation

Driver Tickets - NYSERV:

  • Organize parking tickets with Work Orders
  • Contact S&R consulting via email
  • Review times, dates, customers with delivery manifest for evidence purposes
  • Prepare documentation for court proceedings and pay when directed to avoid late fees.
  • Check website regularly for tickets that are not readily available.

Recordkeeping & Compliance:

  • Maintain organized financial files
  • Ensure compliance with state & federal regulations
  • Safeguard sensitive financial data
  • Employee records and daily bank records should be kept secure always

Job Type: Full-time

 

Starting compensation: $40,000-$60,000.

  • Health insurance
  • 401 K
  • PTO

Work Location: In person; downtown Brooklyn office