Publications Coordinator

PUBLICATIONS COORDINATOR – SCHAUMBURG, IL OR REMOTE

Feel good about your work—and your workplace.

The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work—join more than 160 change-makers, collaborators, and advocates as we continually work towards excellence.

We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation® for the past nine years.

ASA offers flexible hybrid work arrangements, a "dress for your day" mindset, generous time off, plus professional development and educational benefits, so you can write your own story. What's more because ASA is a professional association—not a corporation—we value performance over profits.

Be part of a collaborative, caring community.

Position Summary:

The Publications Coordinator works closely with the Director of Publications and Senior Managing Editor, Journals, to support the Publications department in its delivery of an extensive portfolio of eNews communications tools and widely read print and online publications. The Publications department manages leading high-quality member resources to advance the specialty and make research more accessible. Position responsibilities include various operational activities for ASA Monitor, Anesthesiology, and Anesthesiology Open.

Primary Position Responsibilities:

• Monitor the Anesthesiology Open editorial pipeline and highlight for the Senior Managing Editor any issues related to the timeliness or execution of all stages of the peer review process and production. Report on journal performance data in weekly meeting with the journal team.
• Monitor transfer invitations sent by Anesthesiology to Anesthesiology Open. Send templated follow-up messages and coordinate with the Executive Editor to send customized outreach emails as needed.
• Participate in editorial board meetings and functions for the Anesthesiology Journals. In collaboration with Senior Managing Editor, coordinate activities and meetings of the Anesthesiology Open Editorial Board. Coordinate general communications with the Anesthesiology Open Editorial Board. Maintain spreadsheet of Editorial Board member terms and send annual appointments and agreements communications.
• Assist with research activities and data collection projects for Anesthesiology Journals (i.e., quarterly reports for CME program).
• Primary responsibility to log incoming ASA Monitor content and track article elements for completion. Conduct preliminary checks of article formatting, headshots, author bios, and disclosure forms. Communicate with column editors to ensure timely article submission.
• Send out monthly ASA Monitor author copyright transfer and disclosure agreements via Convey. Ensure disclosure forms are received by publication deadline; record on issue lineup and conflict of interest acknowledgment in articles.
• Coordinate ASA Monitor website changes with the publisher.
• Work with ASA Monitor Today team to upload, proof, and publish content.
• Coordinate reprint permission requests. Determine if the request is within the ASA guidelines and reach out to legal or senior staff when questionable. Organize communications for signature and coordinate distribution.
• Assist with other publications tasks as assigned.
• Ability to perform work in alignment with ASA core values: Dedication, Collaboration, Commitment to Excellence, Continuous Improvement.

Position Qualifications:

• Associates degree in English, Communications, or related field preferred.
• Minimum 2 years of related experience, preferably in publishing.
• Excellent organizational, and time-management, and proofreading skills.
• High degree of computer proficiency including MS Office, Adobe, and meeting software (i.e. Teams, Zoom, etc.). Familiarity with manuscript peer-review systems helpful.
• Ability to monitor the progress of tasks and projects and provide timely follow-up.
• Highly developed interpersonal skills, with strong customer service orientation.
• Demonstrate personal integrity in interactions with publishing and editorial partners and in communication with members and staff.

ASA Benefits:

As part of the health care community, we offer a full slate of health, financial, and wellness benefits to support personal and family needs, including quality medical, dental, and vision insurance at a reasonable cost, 401K match, a free fitness center, breastmilk shipping, CALM subscription, volunteer committees, employee resource groups, and much more. More detailed benefits information can be found at: https://www.asahq.org/about-asa/work-at-asa/benefits.

ASA Compensation Philosophy:

ASA conducts market analysis of its positions, ensuring the compensation is comparable with jobs of the same level, skills, and abilities. Additionally, ASA believes in the importance of pay equity and consider internal equity of our current team members as part of any final offer. ASA strives to be transparent with our pay practices both internally and externally.

Position Compensation:

This position is a non-exempt position. The target hiring pay range for this position is: $56,000 - $63,000 annually. This position is not eligible for a yearly bonus/incentive.

Compensation decisions consider a wide range of factors, including but not limited to relevant experience, skills, certifications, business needs, and organizational policies.

EEOC:

ASA is an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Decisions affecting employment are considered without regard to disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected characteristic.

Environment:

While performing the duties of this job, the employee regularly works in an office environment with light noise. Work may be frequently interrupted. The employee will spend most of the workday sitting, computing, and talking/hearing. May require lifting (boxes) in the 10-25 lb. range requiring the ability to bend at the waist and knee.

Please follow the link to apply: https://recruiting2.ultipro.com/AME1090ASAN/JobBoard/79dc62ee-25a8-40d7-92fe-8327b8e4afb5/Opportunity/OpportunityDetail?opportunityId=ba3e1338-bd15-4920-8a04-8db841472b2e