Business Specialist II or AOC Human Resources Administrator #10114100-21800 Full-Time, Perm, in Santa Fe, NM

The Administrative Office of the Courts is recruiting for a full-time, perm Business Specialist II or AOC Human Resources Administrator #10114100-21800 for the Human Resources Division in Santa Fe, NM (There will be flexibility to work in ABQ once fully trained).

BS II:

GENERAL STATEMENT OF DUTIES Acting under general supervision may organize and assist with the overall business functions in the administrative, fiscal, and/or human resource operations of a court.

EXAMPLES OF JOB DUTIES
● The Business Specialist II is responsible for planning, organizing, and coordinating projects, activities, providing support for projects, and office functions and may be assigned specific responsibilities related to fiscal or human resources operations.
● Drafts, creates, proofreads, edits, and distributes documents, reports, PowerPoint presentations, correspondence, agendas and minutes for meetings.
● Ability to answer telephones, provide customer service and greet visitors.
● Ability to utilize the case management system to perform basic functions necessary for researching of case information.
● Procures office supplies, fixed assets, and inventory.
● Serves as a liaison with judges, court staff, law enforcement agencies, state agencies, and the public.
● Coordinates repair of equipment and arranges for disposal of equipment.
● Communicates changes in processes, rules, and systems to other employees.
● Reviews applications, evaluate applicant’s skills and make recommendations regarding applicant’s qualifications.
● Schedules interviews, checks references, and completes background checks.
● Uses electronic databases to manage and track information and data.
● Compiles, analyzes, and prepares statistical reports.
● Ensures compliance with judicial branch, financial and/or human resources policies and procedures.
● Present or develop training programs, prepare employment letters, employee files, and complete human resources forms.
● Prepares and submits administrative, financial, business or human resources documents and reports.
● Track capital inventory for a division or court and keep current records of fixed assets.
● Provides assistance with administrative, budget, human resources, operational, or legislative projects.
● Assists external auditors, and/or prepares documentation for financial audits.
● Participates in creating and implementing specialized projects in the area of human resources, which may include but are not limited to, Equal Employment Opportunity (EEO), Employee Relations, Training, Performance Appraisals, Investigations and Compensation Analysis.
● Provides and develops customized reports in order to identify trends, correlations to uncover insights, and/or audit data.
● Coordinates recruitment efforts and job postings and makes recommendations regarding applicant’s qualifications.
● Maintains filing systems and archives personnel actions, records, and/or other documents.
● Manage or administer employee information, pay data, position changes, or reclassifications, new or changed positions and various human resources transactions utilizing the automated human resources system.
● Administer and audit payroll processes, pay vouchers, direct deposit, and related corresponding queries and reports to ensure accuracy.
● Track and prepare travel or other reimbursements.
● Assist with appropriation requests, operating budgets, supplemental budget requests, and/or budget adjustment requests.
● Assists with the procurement process, which may include RFPs and contract management.
● Performs accounting or fiscal functions and assist with the preparation of the courts annual operating budget.
● Interact calmly and professionally with irate individuals.
● Provide customer service information by providing general procedural information without giving legal advice.
● Prepare, process, and post vouchers, operating transfers, encumbrances, warrants and warrant cancellations.
● Review, interpret, and/or provide guidance on governmental employment regulations including but not limited to Family Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA), Workers’ Compensation, and the Americans with Disability Act (ADA).
● Log and reconcile bank statements to daily receipts and monthly reports, and assists with bookkeeping functions.
● Prepare unclaimed property reports and operating transfers for unclaimed property.
● Conduct and/or process new employee orientations, terminations, payroll and employee benefits.
● Provide guidance and assistance regarding progressive disciplinary matters.
● May be assigned supervisory duties under the mentorship of a supervisor or manager.
● Act as IT site coordinator and maintain website.
● Troubleshoots IT and equipment problems and provides technical assistance.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of office management and administration; basic accounting, auditing, and reconciliation practices and procedures; human resources practices, principles, and techniques; auditing procedures and practices; purchasing and procurement processes; governmental processes; cash management; contract management; general budgeting and fiscal management; business administration and management principles; strategic planning; and coordination of people and resources.

AOC HR ADMIN:

GENERAL STATEMENT OF DUTIES Acting under administrative direction provide professional human resources services for the Administrative Office of the Courts (AOC) and the New Mexico Judicial Branch.

EXAMPLES OF JOB DUTIES
● The AOC Human Resources Administrator is responsible for providing statewide guidance and assistance to judges, management, and employees on human resource issues.
● Reviews, interprets, and provides guidance on governmental employment regulations including but not limited to Family Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA), Workers’ Compensation, and the American’s with Disability Act (ADA).
● Provides statewide guidance and support to management and employees regarding human resources issues or the interpretation and application of personnel rules and policies, human resources laws and individual circumstances.
● Creates and facilitates training on human resources topics, that incorporate employment trends, remains consistent with federal and state regulations, and addresses management and employee needs.
● May represent the AOC Human Resources Division on judicial committees or as a participant in various committees or projects.
● Provides support on the research, design, implementation and communication of human resources initiatives.
● Participates in creating and implementing specialized projects in the area of human resources, which may include but are not limited to, Equal Employment Opportunity (EEO), Employee Relations, Training, Performance Appraisals, Investigations and Compensation Analysis.
● Analyzes requests for position changes and including reclassifications and prepares recommendations related to job responsibilities and organizational structure.
● Conducts classification reviews to provide applicable recommendations and any updates or revisions.
● Evaluates and prepares recommendations for employee compensation changes.
● Assists in conducting wage analysis and providing compensation data or recommendations, to include gathering, analyzing, and preparing monthly, quarterly or yearly adhoc HR data.
● Provides and develops customized reports in order to identify trends, correlations to uncover insights, and audit HR data.
● Delivers guidance on employee relations including counseling, corrective, or disciplinary memorandums, identifying problems and formulating appropriate recommendations.
● Seeks alternative remedies including ADR, coaching, and training.
● Recommends operating policy and procedural improvements and coordinates the resolution of specific policy or rule problems and inquiries.
● Drafts or edits personnel policies and design forms.
● Administers and audits payroll.
● Maintains current knowledge of benefits, and audits employee benefits.
● Manage and administer employee information, pay data, position changes, or reclassifications, new or changed positions and various human resources transactions utilizing the automated human resources system.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of human resources administration practices, principles and techniques; performance management; payroll and benefit administration; recruitment and selection techniques; employment law; knowledge of Human Resources and labor relations including FMLA, FLSA, Workers’ Compensation, and the ADA.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS
● Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid vacation and sick leave up to eight (8) weeks
● Eleven (11) paid holidays
● Up to 12 weeks of paid parental leave
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities, educational leave, and tuition reimbursement
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
● What are your benefits worth? Click here to find out
*These benefits vary by job classification or need*



 

QUALIFICATIONS

• BS II:
• Education: Bachelor’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting or a directly related field.
• Education Substitution: Four (4) years of directly related or relevant experience may substitute on a year for year basis.
• Experience: Two (2) years of experience in office administration, public administration, banking, human resources, accounting or a directly related field.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to two (2) years of experience. Thirty (30) semester hours equals one (1) year of experience.
• AOC HR ADMIN:
• Education: Bachelor's Degree from an accredited college or university in Human Resources, Psychology, Business Administration, Judicial Administration, Public Administration, English, Journalism, Public Relations, or related field.
• Education Substitution: Four (4) years of directly related or relevant experience may substitute on a year for year basis.
• Experience: Four (4) years of experience in human resources administration, management or organizational development; labor relations; employment law; classification; compensation; employee recruitment and retention; personnel related training; HR analytics; performance appraisal management or development; policy or rule development; and/or payroll and benefits.
• Experience Substitution: Current Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification may substitute for one (1) year of work experience. Relevant or additional education may substitute at a rate of thirty (30) semester hours’ equals one (1) year of experience.

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:

Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Administrative Office of the Courts

Attn: AOC Human Resources Division

202 E. Marcy Street

Santa Fe, New Mexico 87501

Fax: (505) 479-2641

Email: jobs@nmcourts.gov
PROOF OF EDUCATION IS REQUIRED.
Applications can be emailed, faxed, or mailed.