You are viewing a preview of this job. Log in or register to view more details about this job.
Email

Job Title: Purchasing Coordinator

 

Reports to: Supply Chain Director

 

Employment Status: Non-Exempt, Temporary or Internship

 

Work Location: New Albany, IN

 

Revision Date: 29, January 2026

 

Job Overview

The Purchasing Coordinator is responsible for monitoring, tracking, and expediting purchased components to ensure on-time delivery in support of production schedules. This role serves as a key communication link between suppliers, receiving, and internal stakeholders to proactively identify and resolve delivery risks, discrepancies, and material shortages.  This role will also help support daily issue resolution (receiving & quality discrepancies, etc.) and will perform data entry / administrative tasks to help improve the completeness and accuracy of system-stored information.

 

Essential Job Functions & Key Responsibilities

Coordinate day-to-day purchase part activities to include:

Supplier Communication & Order Expediting

  • Confirm purchase order receipt and delivery dates with suppliers
  • Expedite parts requiring earlier delivery or that are past due
  • Maintain frequent communication with suppliers to monitor order status
  • Escalate delivery risks and shortages as needed

Shipment Tracking & Receiving Support

  • Manage shipment tracking numbers and monitor in-transit deliveries
  • Verify deliveries arrive as expected and on schedule
  • Resolve receiving discrepancies, including quantity, damage, or documentation issues, in coordination with suppliers and internal teams

 

 

Internal Communication & Reporting

  • Communicate material status updates to Purchasing, Planning, and Manufacturing
  • Update visual part tracking boards, dashboards, and reports
  • Maintain accurate documentation related to order status and delivery performance

Improvement Project Support

  • Support prioritized improvement project activities which could include part counts, material storage setups, system data entry, or other

Continuous Improvement Support

  • Identify recurring delivery or receiving issues and support corrective actions
  • Assist with process improvements related to expediting, tracking, and supplier communication

 

Skills, Qualifications & Experience

  • Microsoft Office, especially Excel proficiency
  • Experience talking to suppliers/vendors/customers on the phone
  • Attention to detail and sense of urgency
  • Ability to manage multiple priorities in a fast-paced environment
  • Strong follow-up and organizational skills
  • Clear, concise written and verbal communication
  • Strong problem-solving and issue-resolution skills
  • Prior purchasing, planning, shipping, or receiving experience preferred