Campus Operations Specialist - Moore County Campus

Please Note: This is not a student worker position. It is a full-time position with Amarillo College, posted by the Human Resources Recruiting team. For additional employment info, visit the Amarillo College Job Board on NEOED.

Summary

At Amarillo College, our mission is: Transforming our community and economy through learning, innovation, and achievement. Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.

This is an exciting time to work for Amarillo College! We are seeking our next Campus Operations Specialist - Moore County Campus who will be all-in on our mission and who supports daily operations for Continuing Education, Workforce, and technical programs by providing on-site assistance to faculty and students, coordinating scheduling and facility needs, maintaining instructor onboarding and credentialing documents, assisting with program promotion, and preparing basic enrollment and participation reports to support program sustainability.

Qualifications

EDUCATION:
Required: Associate degree.

Preferred: Bachelor’s degree.

EXPERIENCE:
Required: Two (2) years of office management and scheduling.

Preferred: Experience with office management and scheduling in a higher education setting.

Job Duties & Responsibilities

• Oversee day-to-day operations for Continuing Education and Workforce Training programs by maintaining a consistent on-campus presence, supporting faculty and staff, and ensuring smooth program delivery.
• Manage specialized administrative projects, including enrichment programs, Continuing Education offerings, Kids’ College, and Workforce Development initiatives.
• Develop, maintain, and track onboarding documents, certifications, credentials, and related compliance documentation for instructors across all program areas.
• Coordinate facility usage and classroom scheduling, including processing room requests and managing rental agreements for internal and external partners.
• Serve as the primary on-site liaison for students and faculty, providing support, gathering information regarding student or instructional needs—especially during evening hours—and ensuring follow-up with appropriate departments.
• Provide comprehensive scheduling and logistical coordination for campus activities, student services, academic programs, and special events.
• Support student services functions, including New Student Orientation, career seminars, outreach, and recruiting events.
• Partner with Communications and Marketing to share program information, support promotional efforts, and assist with initiatives such as dual-credit pathways and high-school engagement.
• Coordinate with East Campus personnel to confirm schedules for technical courses, ensure instructors have the required materials and classroom setups, and communicate needs from faculty mentors.
• Monitor enrollment trends and program activity by preparing reports on participation, attendance, and program sustainability—for example, tracking student progression and completion rates in technical and continuing education programs.
• Perform additional duties as required.
• As an Amarillo College employee, seek knowledge of and pledge to actively engage in a culture of caring striving to serve students, peers and the community by embracing the AC Core Values: Wow, Family, Fun, Innovation, and Yes!

Knowledge, Skills & Abilities

• Demonstrated ability to work independently while also collaborating effectively as part of a team.
• Strong written and verbal communication skills, with the ability to interact professionally with students, faculty, staff, and visitors.
• High level of professionalism and sound judgment in a campus environment.
• Excellent organizational skills, including the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Working knowledge of college policies, procedures, safety standards, and regulatory requirements.
• Ability to oversee, protect, and appropriately manage college facilities, equipment, and instructional or training materials.
• Ability to assess, organize, and respond to community and program needs in support of campus operations.
• Ability to comply with and apply college, state, and local regulations and institutional policies.
• Ability to collect, track, and report data related to enrollment, participation, and program outcomes to support informed decision-making and continuous improvement.
• Proficiency with relevant technology platforms, including student information systems, scheduling software, learning management systems, and standard office applications.
• Ability to work a flexible schedule, including evening hours, as required to support campus operations.

Salary: Amarillo College follows a lag pay strategy, with starting offers typically between the minimum and midpoint of the pay grade, rarely reaching the maximum to support long-term growth within each position.

Pay grade 9 Amarillo College Pay Grades (salary is determined by Human Resources based on education, work experience and internal comparisons).

Physical Demands: While performing the duties of this job, the employee is frequently required to travel between offices and buildings, and requires the ability to lift, carry, push, pull and/or maneuverer office supplies as needed. There is often frequent travel between campuses and offices.

Working Conditions: A flexible schedule required, including evenings, weekends, and holidays as necessary.

Work Environment: Professional office setting with occasional work at various locations as needed for community engagement.

Notice of Background: Applicants selected for employment will be required to undergo a pre-employment criminal history background check and possibly a pre-employment drug test.

Promotional Opportunity Policy: Under the Amarillo College Promotional Opportunity Policy, only current appointed or part-time non-appointed employees will be considered for a position during the first five (5) working days from notice or posting.

Amarillo College is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.