Document Control Specialist

Document Control Specialist

Job Summary

The Document Control Specialist supports the Mechanical Engineering team by organizing, maintaining, and controlling all engineering documentation, including drawings, specifications, Bill of Materials (BOMs), Engineering Change Orders (ECOs), and procedural documents. This role ensures accurate version control, timely updates, and proper distribution of controlled documents across Engineering, Production, Operations, and Project Management. The position also supports part number creation, BOM structure maintenance, and ERP data accuracy.

Duties and Responsibilities

• Maintain and organize the Mechanical Engineering vault of released backup files.
• Ensure all engineering documents (drawings, specs, reference documents) are properly stored, version‑controlled, and easily accessible.
• Assist with the creation, formatting, revision, and filing of Mechanical Engineering Standard Operating Procedures (SOPs).
• Maintain and file manufacturing procedures, work instructions, and assembly guides in coordination with Production and Operations.
• Facilitate the ECO process by preparing documentation, routing approvals, tracking progress, and ensuring the correct files are updated and released.
• Support engineering staff in maintaining revision histories and compliance requirements.
• Create and maintain part numbers, product configurations, and BOMs within the ERP.
• Perform ongoing updates to ensure BOM accuracy, including quantity changes, part substitutions, and revision updates.
• Support data clean‑up and standardization efforts within the ERP system.
• Act as liaison between Mechanical Engineering and Project Managers for new part creation and BOM requests.
• Assist Production, Operations, Project Managers, and Sales teams with accessing drawings, specifications, and controlled documentation as needed.
• Respond to internal requests for engineering documents and ensure proper distribution of released files.
• Communicate document changes, newly released drawings, and updated standards to relevant departments.
• Additional duties and responsibilities as assigned.

Qualifications and Skills

• Understanding of ECO processes and engineering revision management.
  • Familiarity with mechanical drawings, part numbers, and BOM structures.
• Strong organizational skills with close attention to detail and accuracy.
• Ability to manage large volumes of files and maintain strict version control.
• Process-driven: Follows established procedures and enforces standards. 
• Proficient in Microsoft Office (Excel, Word) and PDF editing tools.

Education and Experience

• 1+ year in a technical, engineering, or manufacturing support role preferred.
• 1-3 years in document control, part/BOM management, or ERP systems preferred.
• Experience in manufacturing, mechanical engineering, or related technical environments.
• Basic knowledge of CAD file structures (SolidWorks, etc.) strongly preferred.

Physical Requirements

• Office/desk environment with prolonged periods of sitting at a desk and working on a computer. 
• Occasional interaction on the production floor.