Events Management Intern Part-Time

Description

The Village of Lemont is looking for a motivated and detail-oriented Summer Intern - Events Coordinator to join our team. This is an exciting opportunity for a rising junior or senior interested in event planning, marketing, and project management. The intern will assist in coordinating various aspects of events, including logistics, vendor relations, marketing support, and on-site event execution.

This role is integral to the success of Lemont Cruise Nights, the village's largest weekly event, running from June 3 to August 26!

The ideal candidate will start in mid to late May and is required to be available to work the following hours:

• Monday & Tuesday**: 10:00 AM – 1:00 PM
• Wednesday**: 9:30 AM – 9:30 PM

Key Responsibilities

• Assist the Event Specialist in organizing and executing the Lemont Cruise Nights.
• Secure parking spots designated for food vendors and special events at the car show.
• Communicate with the trophy sponsor regarding meeting times and locations, prepare winner packages, and assist in the award presentation, including capturing photos of the winning car and its owner.
• Aid in vendor setup and direct vendors to their assigned locations, including food vendors and activity stations.
• Manage the Cruise Night registration table, ensuring smooth operations for attendees.
• Assist in planning and organizing corporate, community, and promotional events.
• Coordinate event logistics, including venue booking, vendor communication, and materials preparation.
• Participate in team meetings, brainstorming sessions, and event debriefs.
• Provide on-site event support, including setup, registration, and attendee assistance.

Requirements

• Must be a rising junior or senior pursuing a degree in Event Management, Marketing, Hospitality, Communications, or a related field.
• Graduate level students are preferred.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms.
• Creative mindset with attention to detail.
• Ability to work both independently and as part of a team.
• Willingness to work flexible hours, including occasional evenings and weekends for events.

Preferred Qualifications

• Prior experience in event planning, marketing, or customer service
• Knowledge in form building software (Typeform) is a plus.
• Graphic design or content creation skills (Canva, Adobe Creative Suite) are a bonus.