Clerical Specialist (CRC)

Clerical Specialist

Department: Community Reintegration Center

Full-time, Hourly

Hourly Range: $16.70 - $25.05/hr

Job Summary

Coordination of admission records to ensure the lawful commitment of residents. Review legal documents accompanying all admissions. Interpret commitment/conviction papers and compute complex court orders to determine sentence structure and conditions of the sentence, ensuring accuracy and conformance with legal requirements.

Schedule: Required to work 2nd or 3rd shifts, including assigned weekends and holidays. Occasional mandatory overtime is required.

Job Responsibilities

• Determine Sentence Status - Determine under what conditions the sentence is to be served (i.e., straight time, community access, conditions of probation, es/gps monitoring).
• Re-Calculate Sentences - As a result of additional/amended sentences. Verify CCAP, JOC’s and 1047’s; contact sentencing courts to verify or clarify information.
• Process Paperwork - Make any changes and adjustments if needed to update current booking of all residents who had recent court appearances.
• Authorization of Resident Release - Use legal documentation provided by the courts, probation department and various law enforcement agencies in order to authorize release.
• Communication – Correspond with judges, attorneys, legal aid societies, public defenders, probation agents, law enforcement agencies, out of state government and correctional services and the public regarding current residents.
• Award additional good conduct - Award additional good conduct based on entry date, sentence date, length of sentence and institutional behavior under guidelines in WI State Stature 302.43. Enter good days for qualifying sentences.
• Process of Judgement of Convictions - Check accuracy and make appropriate changes to bookings per court order(s). Process paperwork for probation department and courts for judgements received.
• Calculate Release Dates - Update all status changes that would impact their current incarceration, making any notable change needed to abide by court order.
• Update Documentation from Department of Corrections (DOC) - Coordinate revocation orders, provide credit dates for condition time/sanction time served and provide credit dates for residents sentenced to the DOC.
• Resident Grievances - Read and respond to grievances when received.
• Ability to push and pull up to 100 lbs.; ability to carry and lift up to 40 lbs.
• Other duties as assigned.

Required Education, License/Certification and Experience

• Current residency within the State of Wisconsin required
• Valid Wisconsin Driver’s License required and must be maintained throughout employment
• High School Diploma or GED required
• One (1) year or more of work experience in a clerical support role required
• Intermediate knowledge of all related computer and software applications such as Microsoft Word, Excel, Outlook and Teams required
• Previous data entry experience required
• Excellent communication skills required
• Excellent organizational skills required
• Must be able to work independently

Note: This Original Examination is open to current residents of the State of Wisconsin. The selection process will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods.