Project Coordinator Intern
Job Title: Project Coordinator Intern – Creative Services
Location: Wausau, WI
Type: Part-Time (20 hours/week)
Reports To: Web & Digital Content Manager
Position Overview:
We’re looking for a highly organized and detail-obsessed Project Coordinator to support our fast-paced, high-volume online storefront team. This person will be the operational backbone of our department—ensuring timelines are met, deliverables stay on track, and nothing slips through the cracks. If you thrive on structure, love checklists, and can juggle multiple projects without missing a beat, we want to hear from you.
Key Responsibilities:
- Serve as the day-to-day project coordinator for incoming requests
- Build and maintain project timelines and make sure deadlines are met
- Assign tasks and manage capacity planning in collaboration with the lead manager
- Track project milestones, proactively flag any risks or bottlenecks, and organizing assets
- Schedule meetings, organize feedback loops, and ensure stakeholders are aligned
- Create and manage quotes, job tickets, and production requests as needed
- Maintain clear documentation and ensure project management tools are always up to date
- Communicate clearly and consistently with cross-functional teams
- Support billing, time tracking accuracy across all jobs, and monthly capacity reports
Ideal Candidate Traits:
- Exceptionally organized with laser-sharp attention to detail
- Calm under pressure and able to prioritize effectively in a fast-moving environment
- Clear communicator and proactive problem solver
- Comfortable managing 10+ projects at once without losing focus
- Familiar with project workflows and able to speak the language of print
Qualifications:
- 1+ years of experience in project coordination preferably in a creative, marketing, and/or setting
- Knowledge of project management software (e.g., Monday.com)
- Proficiency in Microsoft Office