Budget Reconciliation Coordinator
Budget Reconciliation Coordinator (Cvent Platform)
Position Summary
The Budget Reconciliation Coordinator supports the financial closeout of meetings and events by reviewing and reconciling hotel and vendor invoices within Cvent. This role requires strong math skills, attention to detail, and the ability to work collaboratively with meeting teams.
Key Responsibilities
- Reconcile hotel and vendor invoices against contracts, rooming lists, BEOs, and approved budgets in Cvent
- Review guest room pickup, F&B charges, taxes, service charges, rebates, commissions, and concessions for accuracy
- Verify calculations and identify discrepancies
- Compare invoices to budgeted amounts and flag variances
- Communicate with company meeting coordinators and planners regarding invoice questions or clarifications
- Partner with hotels and vendors to resolve billing issues
- Maintain organized documentation and support final financial reporting
Qualifications
- Strong math proficiency (percentages, reconciliations, budget comparisons required)
- Close attention to detail and accuracy
- Proficiency on the Microsoft Office platform (Excel, Word, Outlook required; strong Excel skills preferred)
- Strong communication skills
- Team player with a collaborative mindset
- Ability to manage multiple deadlines
Preferred
- Exposure to Cvent or other event management systems
- Knowledge of QuickBooks
- Background in hospitality, business, finance, accounting, or event management