Accountant II

Accountant II

Job Description Summary

The Accountant II functions as the primary representative for handling all aspects of recording and tracking and reporting San Juan College enterprise or enterprise-like (entity/ies) activities. In addition, this position will facilitate all payment, accounting and reporting duties associated with fiduciary and payroll activities. Finally, this position will assist in general ledger reconciling and financial statement reporting.

MAJOR DUTIES

Verify daily transactions for entity activities throughout the College. Enter required invoices or journal entries to reflect the financial status of the entity activity. Perform monthly reconciliations of data from the entity’s accounting platform to Workday. Create monthly financial statements to be shared with departments, management and the San Juan College Board of Trustees as required.

Work with entities to establish and monitor procedures, internal controls, and documents for accurate accounting and communication. Facilitate entities with any financial issues as required.

Create year-end financial adjustments to properly reflect the entity’s financial activities and accurate financial statement on an accrual basis as of June 30.

Responsible for monthly Gross Receipts Tax calculation and payment to the New Mexico Tax and Revenue Department.

Maintain accurate fiduciary financial records and issue comprehensive monthly reports to stakeholders.

Verify all payroll entries are recorded accurately within the financial statements, including payroll liabilities. Responsible that all payroll liabilities are paid timely and accurately. Work with Accounts Payable to oversee and approve all payroll related payments. Perform and distribute to management monthly general ledger reconciliations for all payroll liability accounts.

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Collaborate closely with the Payroll Department to ensure accurate and timely processing of employee compensation and benefits, and resolve any discrepancies or issues that arise

Assist the Payroll Department/HR and the Budget Officer to set up proper budget amounts.

Assist in preparation and analysis of general ledger reconciliations and financial statement reporting as assigned. Preparation of monthly journal entries as assigned.

Assist in daily banking activities as required.

Generate and compile audit-related reports as requested, ensuring accuracy and timely delivery. Support audit processes by preparing comprehensive reports and maintaining organized documentation.

Assist in preparation of year-end Annual Comprehensive Financial Report (ACFR).

Aid in entry of ad hoc and miscellaneous payments and cash site audits as needed.

Review and approval of various assigned tasks.

Cross-train with other Business Office staff.

Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers. Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Keeps management and customers fully and timely informed of pertinent activities that affect them.

May serve on various committees, as required and assigned.

MINIMUM QUALIFICATIONS  

Bachelor's degree in accounting, finance, business, or public administration is preferred. Alternatively, candidates with five years of increasingly responsible experience in governmental accounting or finance, or a suitable combination of education and experience, will also be considered.

Extensive knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; working knowledge of office automation and computerized financial applications; working knowledge of public finance and fiscal planning.

Extensive knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) required.

Valid New Mexico or state of current residency driver's license.

Ability to be bonded.