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Articulation Compliance Coordinator

Oregon State University

Oregon State University

Department: Office of the Registrar (XUS)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $56,200-$62,100

Job Summary:

The Office of the Registrar is seeking an Articulation Compliance Coordinator. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Office of the Registrar is an Oregon State University mission-critical unit. We safeguard institutional integrity while helping meet the needs of students, faculty, and staff. We play a critical role in serving the needs of students throughout the student lifecycle, from admission through degree completion and beyond; provide faculty and staff with timely and accurate expertise, resources, and systems solutions; and co-create, shepherd, implement, interpret, and uphold academic policies and regulations, accreditation standards, and laws. The office serves as an institutional partner, providing a clear path for student success, and we value expertise, innovation, inclusion, and collaboration. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. The Office of the Registrar provides a welcoming and inclusive work environment, in which everyone is treated with dignity and respect and is valued for their contribution to student success at Oregon State University.

The Articulation Compliance Coordinator position in the Office of the Registrar is a member of the Compliance Team, reporting to the Sr. Assistant Registrar – Course Articulation. This position supports compliance structures and processes that are in place for the University’s transfer course articulation activities. In concert with faculty in colleges and departments, the position ensures academic and institutional integrity bestowed on the Office of the Registrar by the Oregon State University President and Board of Trustees. Collaboration and communication are important aspects of this position for building and maintaining strong partnerships across the institution. This position will be expected to communicate both internally and externally to the University, as well as to collaborate externally with other institutions, to support OSU’s transfer course articulation program.

Success in this position includes the ability to pivot quickly within an ever-changing environment; comfort with ambiguity and flexibility are important. The Articulation Compliance Coordinator role is responsible for investigating, evaluating, and determining course articulations, collaborating with faculty when appropriate and engaging with accreditation standards and federal department of education compliance standards related to articulation when necessary. This position supports the maintenance of course articulation tables within the student information system (SIS ) and supports a university-wide effort to improve the university’s transfer evaluation processes to ensure student success at Oregon State University.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

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Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

60% Course Articulation

• Processes and articulates new and updated transfer courses utilizing SIS and established workflow platforms.
• Utilizes CollegeSource Transfer Evaluation System (TES ) software to research and inform articulation decisions.
• Collects and interprets updated information regarding course content to maintain accuracy, consistency, and integrity of transfer evaluations. Identifies key data to inform course articulation decisions.
• Researches and analyzes accreditation, grading system, course level, and degree program context from other institutions. Provides reports or information to the Sr. Assistant Registrar to inform articulation and other decisions including those that affect academic policy.
• Researches and analyzes accreditation, grading system, course level, and degree program context from institutions outside the United States for the purpose of education abroad articulation. Works closely with Office of the Registrar Operations Team to ensure effective and efficient posting of education abroad credit.
• Monitors the curriculum for new and revised courses, updates to articulations based on annual changes at Oregon institutions posted to OrACRAO website.
• Enforces University transfer credit policies and provides expertise on compliance controls related to course articulation. Complies with, and adheres to, FERPA . Follows guidelines provided by university, state law, AACRAO and industry best practices.
• Participates in institution-wide implementation of federal, state, and university policies and regulations concerning transfer initiatives.
• Maintains a detailed knowledge of Oregon State University degree programs, curriculum, requirements, and policies.
• Maintains a detailed knowledge of regional accreditation standards related to transfer work as well as federal rules affecting transfer students.
• Partner and communicate effectively with constituencies across the campus community, including unit leadership, department heads, program leads, advisors, admissions, and others, in support of transfer credit articulation.
• Advises internal stakeholders (staff, students, and faculty) regarding course articulation policies and protocols.
• Assists external constituents seeking information on transfer credit evaluation policies and procedures.
• Processes requests for applying transfer courses to University’s general education program, updating articulation in the system, or applying degree audit exception as appropriate.

30% Data Integrity, Auditing, and Reporting

• Supports the maintenance of transfer course equivalency infrastructure within the student information system (SIS ) by populating course articulation determinations.
• Assists with development, maintenance, and reporting of articulation agreements.
• Reviews and audits existing equivalencies and assist in data standardization processes.
• Conducts daily, weekly, and monthly self- and peer-audits of progress and completion of articulations and process workflows to ensure program success.

5% Other Duties as Assigned

• On occasion, assist other units within the Office with university programs and activities.
• On occasion, may assist other University units to support transfer course articulation activities.
• Assist with annual commencement ceremony.

5% Professional Development

• Attend regular team and Office meetings. Actively participates in all Office discussions, workshops, and retreats.
• Participate in university or professional organization staff development activities, training, or conferences.

What You Will Need

• Bachelor’s degree.
• Work experience with curriculum development/assessment, academic advising, and/or course evaluation.
• Ability to analyze complex issues and situations through many lenses, including an equity lens; identify alternative solutions; forecast consequences and disparate impacts across student populations; and recommend effective courses of action.
• Administrative experience with a student information system (e.g., Banner, Colleague, Jenzebar).
• Experience providing exceptional internal customer service, with the demonstrated ability to take appropriate actions when critical situations arise.
• Demonstrated ability to work both independently and collaboratively.
• Ability to produce work both accurately and efficiently.
• Excellent written and verbal communication skills, including the ability to communicate with administrative management and academic constituencies.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are require

What We Would Like You to Have

• Experience with course articulation.
• Experience with degree audits (DegreeWorks or similar).
• Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace.
• Experience with Ellucian Banner and CollegeSource TES .
• Experience with Microsoft Excel, Word, and other Office software.
• Experience learning new software or processes quickly.
• Ability to self-assess performance and to improve both personal and team efficiency.

Working Conditions / Work Schedule

Typical office environment.

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Becca Wagner, becca.wagner@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6934625

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