Purchasing Associate

PURCHASING ASSOCIATE 

Reports to: VP of Operations | Department: Procurement

JOB SUMMARY 

The Purchasing Associate provides essential administrative and operational support to the procurement team. This role focuses on the daily execution of purchase orders, monitoring inventory levels, and coordinating logistics for inbound and outbound shipments. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple transactional tasks to ensure a seamless supply chain. 

CORE RESPONSIBILITIES 

Order Processing: Create and submit purchase orders (POs) based on inventory needs and sales history. Ensure all orders reflect accurate pricing and terms. 

Shipment Coordination: Assist in selecting carriers for inbound and outbound shipments based on established company guidelines. Liaise with freight forwarders to monitor the status of international inbound shipments. 

Tracking & Documentation: Maintain a current log of all open orders and expected arrival dates. Disseminate status updates to the sales and receiving teams. 

Inventory Support: Monitor stock levels and report any items falling below target turn rates. Assist in updating product specifications, pricing and supplier data in the company database. 

Vendor Optimization: Communicate with the supplier base to negotiate and maintain effective pricing and delivery terms that align with the company’s procurement standards. 

Discrepancy Resolution: Resolve basic issues related to damaged goods, incorrect quantities, or pricing errors by communicating with vendors and the internal accounting department.  Leads the resolution of quality issues. 

Records Management: Ensure all freight bills and shipping documents are properly filed, linked to the correct POs, and recorded in the business software. 

Supplier Communication: Serve as a primary point of contact for vendor inquiries regarding order status, delivery schedules, and routine administrative updates. 

ADDITIONAL RESPONSIBILITIES: 

• Occasional travel as needed. 

• Demonstrate flexibility to help other departments when required. 

• Have a strong understanding of all Century Brand power tool accessories, threading and hand tool product lines. 

• Ability to use Office Software that includes Power Point, Word, Excel and Outlook. 

EXPERIENCE AND BACKGROUND: 

• Experience: 1–3 years of experience in purchasing, logistics, or administrative support. 

Education: High School Diploma or associate’s degree required; bachelor’s degree in progress or completed is a plus. 

Skills: Proficiency in Microsoft Office (specifically Excel and Outlook) and basic familiarity with ERP or inventory management systems. 

Attributes: Strong attention to detail, reliability, and the ability to follow established processes under supervision. 

Job Type: Full-time (In-Person)