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County Registrar

St. Charles County
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COUNTY REGISTRAR

FINANCE DEPARTMENT

 

Starting Salary: $49,553.86 (Min) - $61,557.59 (Mid)

 

JOB DESCRIPTION: The purpose of this position is to direct the County's efforts to collect, maintain, preserve, catalog, retrieve, and/or properly dispose of a variety of County records in accordance with all federal, state, and local regulations, and in accordance with County record retention policy; performs a variety of activities including the issuance of liquor and various other licenses, the commissioning of Notary Publics, receipt of Personal Finance Disclosures for the Missouri Ethics Commission, the Board of Equalization, administering oaths of office, and affixing the County Seal. The work is performed under the direction of the Director of Finance.

  • Directs the daily activities of the Office of County Registrar. Selects, trains, and directs the activities of employees of the Board of Equalization Clerk.
  • Directs the proper receipt and accounting for funds collected by the Office of County Registrar.
  • Directs the activities related to the collection, maintenance, preservation, and disposal of County records in accordance with all applicable federal, state, and local regulations and County policy.
  • Assures that records needed by other County departments and records which are accessible to the public, are available for use.
  • Assists those with the need for information contained in County records. Catalogs and cross references materials.
  • Establishes procedures to determine the most efficient, yet proper manner in which to retain records. 
  •  Establishes and maintains a comprehensive records retention policy.
  • Maintains copies of all County Council ordinances and minutes. 
  • Directs the retrieval and copying of County records, and the certification of these copies as being true copies of the official documents. 
  • Processes and responds to Sunshine Law and other requests for records.
  • Maintains a thorough knowledge of applicable record-keeping and retention requirements, and modern supplies, equipment and methods. Advises other County officials regarding modern record retention procedures.
  • Administers oaths to citizens obtaining their commissions as Notary Publics and certifies same to the Secretary of State. Administers Oath of Office to appointed commissioners or committees members.
  • Directs the proper documentation, receipt and retention of Personal Finance Disclosures required for County employees and members of boards and commissions.
  • Retains copies of all contracts entered into by the County. 
  • Directs the activities related to the issuance of County liquor licenses, tow truck licenses, medical marijuana licenses, bicycle event licenses, ferry licenses, and peddler/solicitor licenses.
  • Coordinates liquor licensing activities with the State and with local jurisdictions to assure that all who are required to have licenses obtain them.
  • Determines cost of licenses in accordance with established schedules; coordinates with the Finance Department for the proper receipt and accounting of license fees.
  • Coordinates with law enforcement agencies to obtain and review criminal background checks for tow truck licenses.
  • Serves as a backup for counter Finance duties. 
  • Performs routine office work such as answering the phone, copying, maintaining appropriate office files. 
  • Assists the public by telephone and in-person regarding Office of County Registrar functions. 
  • Other duties as assigned.

REQUIREMENTS: 

  • Education
    • Bachelor's degree
    • Library Science, Archives or Records Management or related degree.
  • Job Experience
    • 5 years of experience.
    • Five years progressive experience related to the duties of this position.
  • Knowledge, Skills and Abilities
    • Must have excellent skills in the research, interpretation, and application of requirements and procedures related to records management.
    • Must possess good skills in the use of a personal computer with word processing, spreadsheet and desktop publishing software.

TO APPLY: All applications must be submitted through our Self-Service Website at http://hr.sccmo.org/hr

Applications will be accepted on a continuing basis until the position is filled or until a sufficient number of applications is received.

 

St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free work place. A pre-employment drug screen is required for all positions. Employment is contingent on successfully passing all appropriate background checks.