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Project Coordinator

Full-Time | On-Site in DUMBO, Brooklyn

LANNINGSMITH is a practical, design-driven, and problem-solving studio specializing in thrilling activations for luxury brands around the globe. We’re a one-stop shop for top-tier objects, spaces, and experiences, offering a complete toolbox for seamless communication, quality control, and cohesive storytelling across every project we take on.

As we continue to grow, we’re looking for a Project Coordinator who combines sharp operational instincts with creative fluency - someone who loves keeping things organized, thrives in a fast-paced environment, and takes pride in seeing a great idea come to life.

Position Overview

The right candidate is a natural multitasker and communicator, ideally with a background in production and project management. You will oversee both client-facing and internal projects, ensuring deadlines are met, budgets are balanced, and deliverables exceed expectations.

This role requires exceptional attention to detail, clear communication, and the ability to work fluidly between our internal team, clients, and vendors (both domestic and overseas).

Fluency in Mandarin is strongly preferred, as you will frequently liaise with manufacturing and fabrication partners abroad.

Key Responsibilities

Partner with our creative and production teams to define project goals and deliverables
Develop detailed project plans, timelines, and budgets - ensuring they stay on track
Assist with concepting and pitch development, collaborating with the creative team to help translate ideas into clear, compelling presentations and proposals for clients
Coordinate with vendors, fabricators, and suppliers to maintain production accuracy and quality control
Communicate clearly and consistently with clients throughout project lifecycles
Anticipate challenges, identify pinch points, and implement workflow solutions before issues arise
Manage resources, people, and logistics to keep projects moving efficiently
Work with forwarding partners to determine the most efficient and reliable shipping methods by comparing freight options, transit times, and costs.
Stay current on industry trends
Conduct post-project reviews to identify learnings and improve future processes

Qualifications

Highly organized, adaptable, and detail-oriented
A problem-solver with a creative mindset and “no-task-too-small” attitude
Team player who is proactive and eager to learn
Professional demeanor, especially when interfacing with high-profile clients
Previous experience in production of tangible marketing collateral, or related creative industries is a huge plus
Fluent in Mandarin and English (spoken and written) strongly preferred
Familiarity with Adobe Creative Suite, AutoCAD, SketchUp, Rhino, V-Ray, a huge plus
Familiarity with Microsoft Office and project management tools (Monday.com, Asana, Basecamp or similar) a plus
Bachelor’s degree or higher in a related field preferred

Salary/Compensation:

Competitive salary commensurate with experience, salary range 50k - 70k
Comprehensive benefits package, including medical, dental, and vision coverage
Retirement savings plan with company match
Paid time off
Opportunities for professional development and advancement within the organization.

How to Apply:

Please submit your resume and a cover letter outlining your qualifications and relevant experience to careers@lanningsmith.com. We look forward to hearing from you!

LANNINGSMITH is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We celebrate the unique perspectives and talents of our team members and strive to create an inclusive environment where everyone feels valued and empowered to contribute their best work.