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JOB ANNOUNCEMENT

                                  WAYNE COUNTY PROBATE COURT

 

POSITION POSTED: Budget Supervisor

ANNUAL SALARY:  $62,000

CLASSIFICATION:   Exempt

 

OPEN COMPETITIVE

 

 

DESCRIPTION OF WORK

 

The Budget Supervisor under the direction of the Budget Manager, and in accordance with court policies and procedures and generally accepted accounting principles, trains all staff on their duties and ensures that all daily work is accurately completed by established deadlines.     This position will also assist in budget preparation, monitoring, and reporting ensuring that financial resources are allocated efficiently and in accordance with legal and organizational standards. The Budget Supervisor will work closely with the Budget Manager and other court staff to maintain financial integrity and assist in strategic planning.

 

DUTIES & RESPONSIBLITIES:

Performs supervisory and specialized administrative work overseeing operational aspects of the Budget Department’s operations. This position is a key participant in establishing and monitoring the budget by collecting, reviewing, and analyzing data that is used in the budget process. Assists with duties of the departmental manager in their absence.

 

  1. Ensure the financial integrity of the Court by immediately notifying the Budget Manager and the Probate Register of any policy violation or any attempt of unethical behavior.
  2. Under the direction of the Budget Manager, perform supervisory functions of the positions within the department, which includes:
    1. Training 
    2. Coordinate and authorize coverage/time off
    3. Conduct budget staff performance evaluations
    4. Address issues, errors, follow up with staff
    5. Monitor performance and productivity
  3. Manage various court wide functions, including but not limited to:
    1. Act as the Court’s building liaison, which includes security and facility management.
    2. In a timely manner, schedule court appointed interpreters pursuant to Court policy
    3. Manage VOIP telephone system through Wayne County portal.
    4. Accurately process travel requests pursuant to Court policy.
    5. Accurately prepare and process the monthly Deposit in Transit Report to the County
    6. Effectively coordinate and manage building projects to ensure completion pursuant to specification, budget, and timeline.
  4. Oversee various financial processes, including but not limited to:
    1. Employ a systematic follow-up system to ensure departmental deadlines are monitored and met.
    2. Ensure all Court expenditure requests and purchases are processed timely, and in accordance with established internal approval and purchasing guidelines.
    3. Obtain vendor quotes and process purchase orders/internal orders as needed
    4. Maintain and review all departmental spreadsheets for timeliness and accuracy
    5. Ensure payment process for court-appointed attorneys is processed timely and accurately
    6. Facilitate payroll file review and submission to Wayne County
  5. Accurately maintain the court’s case management records as assigned and resolve related issues. Examples include: 
    1. Attorney information, including the State Bar of MI import
    2. Identity consolidations
    3. Zip code updates
  6. As needed, assist Budget Manager with departmental processes and procedures including but not limited to:
    1. Preparation/submittal of the Court’s annual budget request to Wayne County 
    2. On a quarterly basis, assist with completion and distribution of the detailed budget status report stating the Court year-to-date financial position.
    3. Assist with completion and distribution of a detailed final budget status report stating the Court final financial position for the fiscal year.
    4. Assist with development of departmental policies/procedures to ensure internal controls are in place to protect the financial integrity of the Court.
    5. Monitor the County’s year-end close process by auditing all necessary adjustments that were made to Court revenue and expenditures 
  7. Assist management team to ensure that all changes in law or Court policy are effectively implemented in the Court’s financial system.
  8. Positively represent the Court and the Department of Budget and Management by professionally assisting employees, attorneys, vendors, and the public with their needs.
  9. Serves as backup to other Budget staff as required.
  10. Effectively manage special projects as assigned.
  11. Employee is expected to perform all duties as assigned, including any additional responsibilities that may be necessary for the effective operation of the court. This may include tasks outside of the job description as determined by management.

 

QUALIFICATIONS: 

The Chief Judge has full discretion in making this appointment.

 

  1. Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; or any equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities.
  2. Minimum of 1 year of experience in a supervisory role.
  3. Minimum of 1 year of experience in financial management, budgeting, or related roles.
  4. Previous experience in a public sector environment is highly desirable.
  5. Strong knowledge of budgeting principles, financial analysis, and financial reporting.
  6. Exceptional analytical skills and attention to detail, with the ability to interpret complex financial data.
  7. Excellent communication and interpersonal skills, capable of building relationships with internal and external stakeholders.
  8. Proficient in Microsoft Excel, including PivotTable and Power Pivot functionality
  9. Proficient in the utilization of various financial, general ledger and procurement software

 

GENERAL INFORMATION: This job description is intended to provide a general overview of the responsibilities and expectations associated with the position. It does not constitute a contract of employment. Exempt employment with Wayne County Probate Court is on an "at-will" basis, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause and with or without notice.

 

Applicants shall use the application for employment located on our website [www.wcpc.us]. Applicants will be timely notified of the time and place of the interview.  If you are handicapped, you must notify the Employer in writing of the need for accommodation in connection with job duties. This is an at-will position and the successful applicant serves at the pleasure of the Chief Judge. 

Apply via: https://wcpc.applicantpool.com/jobs/1276877-257867.html

AMERICANS WITH DISABILITIES INFORMATION IS AVAILABLE IN THE HUMAN RESOURCES OFFICE

AN EQUAL OPPORTUNITY EMPLOYER