Scanner

Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships.

We are seeking a Scanner to join our Offices Services department. This position reports directly to the Director of Facilities and provides high-quality scanning and general administrative support to the firm. This role reports onsite daily. The Scanner will collaborate with internal teams to reduce physical storage and maximize our digital storage space. This role is ideal for someone who is organized, detail oriented, and a team player. 

Responsibilities:

• Review and organize incoming hard copy files from internal teams to prepare for scanning. This includes prepping documents, removing staples, clips, and bindings.
• Scan, review, and upload documents and case files into document management system, ensuring that all scans are named and profiled correctly.
• Ensure accuracy of scanned file, including verifying that all pages are legible and scanned accurately.
• Photocopy documents, using photocopier when required.
• Maintain organized workstation and workflow.
• Ensure confidentiality and discretion at all times.
• Proven ability to work in a team environment, to include cross training for copy center and other duties, if needed.
• Lifting and carrying boxes up to 30 pounds
• Other duties as assigned by supervisor.

Qualifications:

• Must have a minimum 1-3 years of administrative experience.
• Experience scanning and filing documents in a document management system (DMS).
• Ability to exercise discretion and maintain confidentiality of information at all times.
• Must be accurate, thorough, and dependable.
• Excellent organizational and time management skills.
• Excellent communication skills.
• Ability to work independently as well as collaborate across multiple departments.
• Ability to work well under pressure and to maintain a professional demeanor.

Miles & Stockbridge offers a competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more.

The pay range for this position is $38,000 - $40,000. The pay range provided is in compliance with state, city, or local employment laws and applies to this location only. Actual pay for this position will be determined based on multiple factors including, but not limited to, knowledge, skills, abilities, experience, current market data, and business needs.

Physical Demands:

While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 30 pounds.

Miles & Stockbridge is not currently accepting resumes or assistance from search firms for this position.

Disclaimer and Acknowledgement:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Nothing in this job description restricts management’s right to assign or reassign duties in this job description at any time for any reason.

Miles & Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as co re values of our firm.