Harvest Your Energy Festival Coordinator

The City of Medford’s Office of Planning, Development and Sustainability (PDS) seeks a motivated individual to coordinate Medford’s annual Harvest Your Energy Festival under the supervision of the PDS Director. The Festival will be held in mid-October 2026, and has historically been held at the McGlynn Playground, hosting 50+ exhibitors, vendors, sponsors, and 400 attendees. 

   This position will also serve as an intern in the PDS Office, sharing general intern responsibilities such as answering the phone, helping walk-ins and supporting PDS Planners & Grant Managers. Working in this office is an on-the-job learning experience. Our staff truly enjoy teaching, and responsibility is given to interns over time. This position requires a student who can begin this spring, commit to at least part time in the summer, and stay through the end of fall; there may be an opportunity to extend, depending on the status of other office programs and funding. 

This is particularly a good opportunity for students pursuing a degree in Communications, Event Management, Environmental Studies, or other related disciplines. Learn more about the festival from prior years here: https://medfordenergy.org/gogreen/harvest-your-energy-festival/. 

The Coordinator will work closely with office staff and under the supervision of the Director of Planning, Development, & Sustainability. The Coordinator’s responsibilities include, but are not limited to: 

• Securing and communicating with exhibitors and vendors 
• Keeping accurate records of communications and responses 
• Coordination with other City Departmental staff 
• Recruiting and organizing volunteers 
• Maintaining financial records, under staff supervision 
• Event promotion via social media, signage, flyer distribution, through coordination with Medford Public Schools and other community groups 
• Day-of event management, jointly with the Director 
• Post-event debriefs 
• Experience with graphic design (Canva, Illustrator) is a plus 
• Update and document event planning protocols 

In addition to working on the Festival, the Coordinator will assist in general office tasks such as answering phones, assisting walk-in visitors, website and newsletter editing, office social media, and file organization. If time allows, the Festival Coordinator may work on other PDS projects. 

Job Requirements: 

• Organized 
• A self-starter, ability to work independently 
• Critical thinking skills 
• Ability to multitask and work in an interrupt-driven environment is a must 
• Detail-oriented, curious 
• Customer service skills 
• Ability to manage webpages is a plus 
• Experience with graphic design (Canva, Illustrator) is a plus 

All internships are paid, and the City is an approved Federal work-study location for Tufts University and can pursue approval for other institutions as needed. Compensation is $18/hour for undergraduate students or $20/hour for graduate students. A preference is given to those eligible for Federal Work Study. 

Located in Medford's City Hall, the Office is in Medford Square, right off of I-93 and on many MBTA bus routes. Staff work in-person and it is expected that interns will work in person although occasional remote hours are possible as needed. The Office is open Mon, Tue & Thurs 8:30-4:30, Wed 8:30-7:30pm and Fri 8:30-12:30. Evening and weekend hours are occasionally required to support outreach and public meetings. 

Interested applicants should email a copy of their resume, and letter of interest to Alicia Hunt, Director, at ahunt@medford-ma.gov and copy Amanda Centrella, acentrella@medford-ma.gov.