Executive Director Assistant

TO APPLY:
Please apply via this form. 

Applications will be reviewed on a rolling basis. Resumes should include three references. At a maximum, one reference may be a character reference; the remaining must be professional references. When possible, we encourage all references to be professional. If you’d like to introduce yourself or have any questions, please reach out to Violet Reed at violet@mevo.org or 201-316-4888.

Purpose:
To assist the Executive Director (ED) in managing the daily administrative, programmatic, and fieldwork* of the organization.
*Fieldwork is defined broadly as any work outside of MEVO administrative duties

Summary:
The Executive Director Assistant (EDA) will act as the additional individual responsible for the administrative functions of MEVO. The EDA’s role will be to alleviate the daily administrative demands of MEVO to allow the ED to focus on broader functions of the organization, such as fundraising, program development, and hiring. The Executive Director of MEVO has a dynamic role with eclectic responsibilities, and the EDA’s job will be similar. The job will be divided between administrative work, such as marketing and data compilation, and on-the-ground programmatic work, such as helping out at the farm or an educational programming event. The job requires that they spend time participating and assisting in physical work when asked by the ED.

Responsibilities:
*Many of these responsibilities will be shared with the ED

Administrative:
● Aid in scheduling meetings, events, and interviews via MEVO’s Google calendar system
● Develop content for and maintain a current presence on MEVO’s social outreach platforms (Mailchimp, Facebook, Instagram, LinkedIn, and YouTube) for event promotion or information sharing
● Upload important files, documents, and photos to MEVO’s Google Drive system
● Maintain all forms of data management for the organization, which includes, but is not limited to: volunteer hours, farmers’ market income, event tickets, workshop tickets, intern information, account login info, etc.
● Occasionally attend meetings with community members and staff
● Apply for small-mid sized grants
● Create invoices for programs or services provided by MEVO
● Transcribing our monthly bank statements for our accounting book
● Creating graphics and flyers for events on Canva
● Drive annual individual donor fundraising efforts, which include solicitation calls to current donors and emails
● Post volunteer events on MEVO’s website, Volunteer Match, Patagonia Action Works, social media, and Bergen Volunteers’ platform
● Lead the end-of-the-year thank you letter creation and mailings
● Make updates to MEVO’s Squarespace website

Programmatic
● Attend the occasional Earth Fair, internship recruitment fair, or volunteer outreach event, such as Mahwah Day
● Recruit for volunteer events, internship crews, and workshops
● Act as a strong help and support to the ED with the organization of our Annual Farm Feast, MEVO’s largest fundraising event of the year. With a particular focus on solicitations and the organization of the night’s silent auction and raffle
 

Field/ Out of Office Work
● Aid in office errands, such as trips to the Post Office, Staples, or Home Depot
● When appropriate, assist with volunteer, education, and fundraising events such as the Farm Feast and plant sale
● Occasionally help with farm workdays such as: preparing the field for spring, up-potting, garlic harvest, or large planting days

Requirements:
● Bachelor's degree
● Strong writing skills
● A form of reliable and personal transportation
● Laptop (MEVO can help pay for some cost of a laptop if needed).
● Phone with a working camera
● Exceptional organizational skills and attention to detail
● Familiarity with Facebook, Instagram, YouTube, and Google platforms
● Proficiency with Word, Excel, and Canva or analogues
● The ability to communicate clearly and with ease over the phone, email, and in person
● Impeccable time management and comfort working autonomously
● Prior leadership or managerial experience

Helpful Prior Experience
● Interest in the environment and environmental work
● Prior experience at a not-for-profit
● Prior grant writing experience
● Experience working on a farm or in a food systems-related role
● Event planning experience
● Social Media/ Marketing Experience
● Past attendance or participation in one of MEVO’s programs or functions

Work Day Format:
● This position offers a hybrid work week. At times, you will need to be working with the Executive Director in Mahwah, but there is often room to work at home or a space of your choosing.
● We do require the EDA to have the ability to easily commute to Mahwah when
needed.

Time Requirement:
● 2 days a week
○ If the demand allows, and for the right candidate, there may be room for
expansion to a third day.
● Position is effective upon hiring

Pay:
● $22/hr for up to 8 hours per workday

Benefits:
● 401(k) participation after three months of employment
● Unlimited access to our farm’s organic veggies