Staff Assistant WRC

Waterford, Michigan, United States

Full time

posted on

Posted 5 Days Ago

time left to apply

End Date: February 12, 2026 (9 days left to apply)

job requisition id

JR-0000014

Overview & Benefits

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.

For more information about Oakland County benefits and employee perks, please visit:

https://www.oakgov.com/government/human-resources/benefits/new-hire

General Summary

$67,241- $90.090
This position is hybrid.

Are you a detail-oriented professional who enjoys supporting leadership, managing processes, and keeping operations running smoothly? In this role, you’ll provide essential administrative and operational support to the Water Resources Commissioner’s Office management team. You’ll help ensure fiscal accuracy, regulatory compliance, and efficient day-to-day operations while contributing to budgeting, safety, and special projects that support critical public infrastructure.

What You’ll Do

• Provide administrative support to the Water Resources Commissioner’s Office management team
• Review and approve vendor invoices and serve as a point of contact for vendors
• Assist with division budget development, including the creation and use of computerized systems for budget recommendations
• Assist with special projects, including site visits to field locations as needed
• Use Countywide and department-specific software to complete assignments and documentation

Why You’ll Love It

• Support leadership and decision-making within a vital public infrastructure department
• Gain hands-on experience with budgeting, compliance, and operational support
• Work on meaningful projects that impact water and drainage systems countywide
• Collaborate with professionals across departments and with external vendors
• Build a stable and rewarding career in public service

Minimum Qualifications

REQUIRED MINIMUM QUALIFICATIONS

Possess a Bachelor’s degree from an accredited college or university with a preferred major in Business Administration, Accounting, Public Administration, or related field of study.

NOTE:   Applicants possessing transcripts from a college or university outside of the United States will be required to provide documentation of degree equivalency from a member of the National Association of Credential Evaluation Services (http://naces.org/members.html). The degree evaluation will be required for application processing.

Have two (2) years of full-time work experience in one or more of the following areas: customer relations, budget preparation, general accounting, legal/paralegal or related area.

Possess a valid United States motor vehicle operator's or chauffeur’s license.  Out of Country driver’s license holders will be required to obtain the appropriate valid State of Michigan driver’s license before the hire date.

Pass the complete examination, including the employment medical, established for this classification.

Successfully complete the six month probationary period.

SPECIAL REQUIREMENTS

Must maintain a valid United States motor vehicle operator's or chauffeur's license.

ESSENTIAL JOB FUNCTIONS

Monitors Fiscal Service's quarterly billings of wholesale customers to ensure timely payment of the County's sewer and water systems billings from Detroit. Responds to wholesale customer questions.

Collects and receives data from multiple sources and compile into a summary report, possibly for publication.

Receives, reviews and prepares vendor invoices for payment. Acts as a liaison for vendors.

Assists managers in organization, planning, and execution of assigned projects, by identifying tasks and resources needed to complete the project, monitors project progress, follow-up as needed and complete projects by deadline.

Assists managers in daily operations including follow-up, planning, preparing, making phone calls, collecting data in order to create charts, and other tasks as needed.

Schedules and prepares various meetings and corresponding material in compliance with the Open Meetings Act.

Participates in meetings and takes notes. Prepares meeting minutes. Follows-up with other staff to compete action items.

Assists with the overall project oversight of the WRC strategic plan by working with the five committees and following up on all projects. Assists the Committee Leaders or Sponsors as needed.

Maintains confidential employee and organizational information.

Prepares letters, email and memorandum based on notes or documents provided from engineers or management team.

Reviews time entered into financial system with time entered into work management system.  Creates PowerPoint and other presentations as necessary.

Proofreads letters and documents from management and engineering team to ensure proper grammar and consistency of message.

Receives and responds to requests for information (FOIA). Identifies appropriate source(s) to pull information. Requests or creates reports and combines reports with narrative for presentation.

Assists the Billing department with bankruptcy filings.

Utilizes current Countywide and/or department specific software to complete assignments.

ADDITIONAL DUTIES & RESPONSIBILITIES

Reviews invoices for damages to County property to ensure billings are appropriate. Monitors collection on invoices, including contacting citizens for nonpayment of damages and notifying legal counsel if further action is necessary.

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS

Ability to communicate to accurately convey information. Ability to operate a motor vehicle and/or be a passenger.

WORKING CONDITIONS

Work is performed in a typical office environment.

May participate in activities that require driving or being a passenger in an automobile or bus.

IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.

ADDITIONAL DESIRABLE QUALIFICATIONS

Considerable ability to establish and maintain effective working relationships with other employers, administrators and the general public.

Considerable knowledge of and ability to utilize current word processing, spreadsheet, database, e-mail and Internet software.

Considerable proficiency in Adobe, Excel and PowerPoint.

Considerable proficiency in Database use, manipulation and reporting.

Reasonable ability to lead a team.

Reasonable ability to work independently.

Reasonable ability to perform standardized computations on microcomputers using database and spreadsheet software.

Reasonable ability to exercise mature judgment and initiative in analyzing problems and recommending solutions.

Reasonable ability to carry out written and oral instructions.

Reasonable knowledge of the techniques of financial and statistical computing and reporting as it related to civil construction projects.

Reasonable knowledge of research methods and statistics.

Reasonable knowledge of modern office and record keeping practices and procedures.

Some knowledge of fundamental accounting principles and procedures.

Some knowledge of and ability in programming techniques, such as documentation, testing, debriefing, computer operations and applications.

Some ability to devise new procedures and initiate improvements in existing programming practices and procedures.

Strong interpersonal skills and demonstrate cultural sensitivity to all clients served.

Additional Minimum Qualifications

Union*

BU95 - United Auto Workers (UAW) Local 889: WRC Const Insp Non-Supv (UAW)

*If applicable

EEO Statement

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Inclusion Statement

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.