Administrative Assistant

Region Operations Support Specialist, Administrative Assistant 2 (AA2)

Relocation Compensation may be available and considered
Salary: $3,239.00 - $4,299.00 Monthly
 

Responsibilities:

• Respond to general inquiries from the public and specific questions about procedures from DNR employees and other state agencies in person, over the phone, or via email
• Serve as administrator within the Region Office lobby, with the authority to perform various administrative duties, issuing visitor passes and badges, and identifying and restricting access for specific individuals
• Serve as primary contact for vendors and service providers, coordinating with region facilities staff as needed for necessary maintenance services
• Utilize various software to process correspondence and financial items, which may include equations, formulas, and specialized terminology, such as entering monetary transactions daily into the Cash Journal, completing and processing invoices, payroll tasks, etc. 
• Order office supplies, equipment, and specialized items for the Region Office, various work centers, and staff, coordinating with the Procurement & Supply Specialist as needed
• Ensure property transfer forms are completed and inventory records updated, coordinating with Facilities and Finance as needed to research and resolve any discrepancies
• Maintain familiarity with all program-specific documents and procedures to keep documents moving, ensure proper documentation is provided, and notify staff when issues arise
• Help manage Region conference room calendars, controlling access and use of conference rooms by DNR employees and external parties, including public media groups
• Audit travel expense vouchers and reimbursement requests, schedule travel accommodations as needed for Region staff, ensuring compliance with relevant policies and procedures
• Review and assign pool vehicle reservations
• Surplus supplies, equipment, and furniture no longer needed by the Region
• Participate in developing, implementing, and improving administrative processes and procedures
• Assist with records management and archiving
• Serve as backup to the Assistant to the Region Manager as needed

Required Qualifications: 
 

• Two years of progressively responsible experience in office clerical or general administration work.
• Proficient in computer skills, i.e., Microsoft Office software (Word, Excel, Outlook).
• Experience in providing quality customer service and strong interpersonal skills.
• Accustomed to prioritizing workload and managing competing priorities and deadlines.
• Accustomed to working independently.
• Exercises sound professional judgement regarding business operations and problem analysis.
• Strong verbal and written communication skills.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.