Office Manager

Office Manager

Industry: Industrial Automation / Paint and Liquid Finishing Equipment

A Wisconsin based industrial automation company specializing in paint and liquid finishing solutions. For more than 40 years, we have designed and built custom automation systems including paint mixing equipment, robotic solutions, and custom robotic cells. 

We are a small, highly collaborative organization. Our culture is casual, hands on, and team oriented. We value flexibility, humility, and people who enjoy wearing multiple hats.

Position Summary
We are seeking an Office Manager to oversee day to day administrative, accounting, and office operations. This role is critical to keeping the business running smoothly and efficiently and will work closely with leadership and the HR and Benefits Manager.

This position is ideal for someone who thrives in a small, family style organization, enjoys variety in their work, and values culture and teamwork just as much as technical skills.

Key Responsibilities

Office and Administrative Operations
Manage overall office administration and serve as a key point of contact for internal staff and external partners
Support leadership with general administrative tasks and operational coordination
Maintain organized records, documentation, and internal processes

Accounting and Financial Administration
Process accounts payable and accounts receivable
Handle order processing and invoicing
Support payroll processing and related reporting
Work extensively within QuickBooks

Cross Functional Support
Coordinate closely with the HR and Benefits Manager during payroll, benefits, and employee related processes
Support leadership during periods of fluctuating workloads and project based cycles
Assist with documentation and process improvement as part of ongoing efforts to operate leaner

Ideal Candidate Profile

Experience and Skills
Proven experience in an Office Manager, Administrative Manager, or similar role
Strong working knowledge of accounts payable, accounts receivable, payroll support, order processing, and QuickBooks
Comfortable working in a small business environment with variable workloads

Work Style and Cultural Fit
Flexible, adaptable, and resourceful
Positive, respectful communicator with coworkers and customers
Comfortable in a casual, informal workplace
Enjoys wearing multiple hats and being part of a close knit team
Solutions oriented and able to handle ambiguity and changing priorities

Cultural alignment is just as important as technical skill for success in this role.

Work Environment and Culture
Very casual, collaborative workplace
Small team with close interaction across engineering, manufacturing, and office functions
Custom project work that requires problem solving, adaptability, and teamwork
Leadership values trust, transparency, and long term stability

Employment Structure
Open to direct hire or contract to hire arrangements depending on fit and business needs
Opportunity to shape the role and processes over time as the company continues to operate lean and efficiently

Be a key contributor in a small, respected industrial automation company
Work directly with leadership and have a visible impact on operations
Enjoy a flexible, low ego environment where people help each other succeed
Opportunity for long term stability and growth as the company plans for the future