Early Career Patent Paralegal

Summary:
The main function of a patent paralegal is to support patent operations by managing incoming IP documents, coordinating workflows like signature routing and award logistics, and assisting with special projects. It requires experience with global IP procedures, strong organizational skills, and proficiency in M365 tools.

Job Responsibilities:
• Daily download and processing of incoming ISR and 202 documents from the EPO Mailbox.
• Process PCT hardcopy mail and ensure timely routing and documentation.
• Handle EP registration certificates: process hardcopies, de-docket related events in Anaqua, and determine appropriate archiving or shredding procedures.
• Verify and download Letters Patents and Registration Certificates; coordinate offsite storage logistics.
• Manage incoming signature requests: summarize items for signature, route to appropriate signatories, and track completion.
• Assist with patent award logistics, including tracking, packaging, and shipping of plaques and gear awards.
• Assist with special projects as assigned by the Patent Operations team, including but not limited to audits, validation checks, and document retrievals.

Skills:
• Verbal and written communication skills, attention to detail, customer service and interpersonal skills.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Prior experience in patent operations or intellectual property administration.
• Familiarity with USPTO, EPO, and WIPO documentation and procedures.
• Previous experience with computer applications, such as Word, PowerPoint, and Excel.

 

Top Required + Years of Experience
1. Minimum 2+ years experience with Patent Operations / IP Administration (Experience handling USPTO, EPO, WIPO documents, including ISR/202 processing, PCT mail, and EP certificate workflows)
2. Minimum 1-2 years experience with Anaqua or Similar IP Management System (Ability to de docket events, manage official documents, and maintain accurate IP records)
3. Minimum 2+ years experience with 365 Proficiency, especially intermediate to early-advanced excel skills (Strong practical experience using Word, Excel, and PowerPoint for documentation, tracking, and reporting)

Education/Experience:
• Associate's degree in paralegal studies and prefer a certificate in paralegal studies.
• 2-4 years' experience required.