Staff Accountant

The Staff Accountant is a vital member of the Accounting & Finance Team and manages the full non-student revenue cycle, including invoicing, payment processing, and account reconciliation.. This role ensures compliance with federal, local, and Mount St. Mary’s University policies and procedures, and provides training to support that compliance. Key responsibilities include managing billing & invoicing, cash application, accounts receivable management, account reconciliation, and customer relations & analysis. Additionally, the Staff Accountant is a subject matter expert for the School of Health Professions and the Grotto. The Staff Accountant also assists with other essential financial functions as needed. This position reports to the Senior Accounting Manager.

Essential Duties and Responsibilities:

Support the MSMU and the Accounting and Finance team through the following:

• Serve as the primary contact for interdepartmental and external billing related to space rentals, alumni events, and campus initiatives
• Prepare and issue accurate invoices in accordance with university policies
• Record customer payments—including checks, credit cards, ACH, and wires—in Workday
• Process daily and monthly Dining Services receipts and related sales tax through Transact and Dining Services
• Conduct financial analysis and provide recommendations to optimize revenue cycles, reduce costs, and increase operational efficiency
• Analyze accounts receivable workflow processes and make recommendations for improvements
• Act as the internal control monitor for coding of revenue to assure that revenues are applied to the proper account, cost center, programs, etc.
• Monitor aging reports, address delinquent accounts, and manage collection activities.
• Maintain customer and internal client records in the financial system. Serve as the primary contact for billing inquiries, process credit memos, and assess customer creditworthiness
• Produce sales tax remittances
• Reconcile accounts receivable balances to general ledger and reconcile various general ledger accounts
• Prepare revenue reports as required, to include monthly aging reports
• Maintain the Accounts Receivable policies and procedures to ensure compliance with state and federal regulations
• Maintain and document current processes for all job duties
• Perform duties as subject matter expert for the School of Health Professions and the Grotto including budget preparation, analysis, and reporting.
• Prepare and perform data input for various journal entries as assigned
• Responsible for assisting with review and updating accounting policies and procedures manual
• Work independently, applying sound judgment and discretion to manage tasks, resolve issues, and meet deadlines with minimal supervision
• Other duties as assigned

Job Requirements: Education, Experience and Skills:

• Bachelor's degree in accounting or related field with a minimum of two years of relevant experience working in an accounting office   
• Demonstrated ability to take initiative, work independently, and apply discretion in resolving issues effectively.
• Excellent organizational and communications skills
• Ability to get along well with all types of people
• Detail oriented
• Familiarity with state and federal regulations regarding compliance with revenue recognition.
• Working knowledge of the Microsoft Suite (Excel, Word, Outlook, and Teams) and experience with accounting software programs, with preferences towards Workday
• Ability to multi-task
• Ability to maintain confidentiality
• Ability to process transactions timely and accurately
• Ability to operate a computer, scanner, copier and adding machine

Salary :

$48,000/year

(compensation depending on experience, education, and qualifications)

Employee Benefits:

This is a full-time position with full benefits and annual, holiday and sick leave. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary’s University, retirement program with a match as well as a generous paid time off schedule. For a complete list of employee benefits please visit: https://inside.msmary.edu/more/human-resources/index.html