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Purchasing Card Coordinator

Minnesota Department of Natural Resources
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Purchasing Card Coordinator and Buyer 
Job Class: State Program Administrator
Agency: MN Department of Natural Resources

  • Job ID: 91673
  • Location: St. Paul; New Ulm; or Grand Rapids MN
  • Telework Eligible: Yes
  • Full/Part Time: Full-Time
  • Regular/Temporary: Unlimited
  • Who May Apply: Open to all qualified job seekers
  • Date Posted: 01/27/2026
  • Closing Date: 02/17/2026
  • Hiring Agency/Seniority Unit: Department of Natural Resources
  • Division/Unit: Operations Services / OSD OMB Procurement Staff
  • Work Shift/Work Hours: Day Shift
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $23.98 - $34.69 / hourly; $50,070 - $72,432 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
  • FLSA Status: Nonexempt
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

 

The DNR is seeking to hire one (1) Purchasing Card Coordinator and Buyer to work in the Operations Services Division. The selected candidate for this position will have the option to report to one (1) of the following locations: Grand Rapids, New Ulm, or St. Paul, MN. Specific location is negotiable and will be determined at time of selection.

This position exists to administer the DNR Purchasing Card Program under the DNR Purchasing Card Use Policy, 04:M07, under the direction of the DNR Purchasing Card Coordinator including audit, analyze, implement, and reconcile the purchasing card program. In addition, this position exists to design, plan, acquire materials, restrictive and specialized equipment, and implement the Department of Natural Resources Procurement Program on a statewide basis. 

The incumbent in this position will develop and write specifications for annual statewide price agreements contracts. Acquire materials, signs, warehouse, safety, logo wear, and uniform apparel. Assist with equipment deployment and disposal, monitoring departmental needs capabilities, and changes in technology or availability and other related aspects for the acquisitions program. Assist with coordinating warehouse program, sign, uniform, and p-card programs.

 

 

Responsibilities include but are not limited to: 

  • Train authorized card users so that cards are properly used to ensure they comply with Department of Administrations and DNR Policies. Provide direct guidance regarding contracts, provisions, and guidelines, lost/missing receipts, stolen cards and split purchases. 
  • Evaluate new card requests to determine appropriate purchasing limits. Create account(s) and account access so that card requests and changes may be managed and monitored. 
  •  Evaluate and verify the application information and signatures; verify applicants purchasing authority, default funding, and confirm necessary training.
  • Provide expertise in restricted purchasing of materials, equipment, IT related equipment, silkscreen signs, and safety equipment and specification development. 
  • To develop and manage all phases of the acquisition process in the most professional, effective and efficient manner while considering quality, economic, societal and environmental issues, so that the DNR achieves the highest value for its acquisitions.
  • Assist with and manage the general administration of the procurement program to ensure the operational policies, procedures and standards are provided to and understood by all DNR staff.  
  • Perform other duties as directed by supervisor and are performed according to established policies and procedures.

This position may be able to telework up to 50% of the time, which is subject to change. If approved, the employee would be required to complete a telework agreement. This position may require reporting to the primary work location on an infrequent basis for meetings, trainings, onboarding, etc. 

Qualifications

 

Minimum Qualifications

  • Two (2) years of advanced technical procurement or accounting experience in a business or purchasing office environment. 
    • A bachelor's degree in in Accounting, Business Administration, Finance, or closely related field may substitute for one (1) year of experience.
  • Experience with an integrated accounting/procurement system sufficient to plan, develop, implement, and coordinate all phases of procurement purchasing commodities.
  • Experience with informal and formal competitive bidding to include creation of solicitation specifications, contract administration, and policy interpretation in a public sector or corporate setting.
  • Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records, and reports; locate errors; and recommend solutions to procedural or other fiscal problems.
  • Knowledge of the principles and practices of marketing, governmental purchasing, supply work, and of modern large-scale methods and procedures involving bidding, specifications, and complex administrative controls with the ability to read, comprehend and apply knowledge of laws, state statutes and policies, ordinances, rule, regulations, and procedures governing procurement.
  • Proficient in Microsoft Office with a demonstrated competency in MS Word, PowerPoint and Excel.
  • Human relations and communications skills sufficient to establish and maintain a positive relationship with the vendor community and to communicate procurement laws, rules, policies, and procedures.
  • Organizational skills sufficient to determine priorities and ensure timely
  • Ability to read, analyze and interpret procurement terms and conditions, bid results, contract forms and legal documents related to contract and bid administration, such as bonding and insurance.

Preferred Qualifications

  • Experience working in a public environment, under tight deadlines, with minimal supervision.
  • Experience with administering a state or equivalent purchasing card program.
  • Experience with developing and providing training to employees on the purchasing and purchasing card process, procedures, and polices.
  • Governmental purchasing experience including knowledge and application of procurement laws and policies.
  • Experience with large construction, commodity, or general services procurement.
  • Ability to function effectively in high pressure situations and deliver superior customer service, both internally and externally.
  • Ability to utilize critical thinking skills and analyze complex information and issues.
  • Experience with State-Wide Integrated Financial Tools (SWIFT).
  • Office of State Procurement Authority for Local Purchase (ALP) certification at the $25,000 level.

Additional Requirements

No driving duties are required. 

This position must possess (and maintain) $25,000 Purchasing Certification authority from the Department of Administration.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations. 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status). 

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components: 

• Conflict of Interest Review

 • Criminal History Check

 • Education Verification

 • Employment Reference / Records Check

 • License / Certification Verification

Application Details

 

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Katy McCann at Katy.McCann@state.mn.us or 651-259-5374.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us.To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tava Cayo at tava.cayo@state.mn.us.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

  • Paid vacation and sick leave 
  • 12 paid holidays each year 
  • Low-cost medical, dental, vision, and prescription drug plans 
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children 
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care 
  • Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

  • Training, classes, and professional development
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

 

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.