Stage Management Fellow

TITLE: Stage Management Fellow

SUPERVISOR: Assistant Production Manager

DEPARTMENT: Stage Management

DIVISION: Production

EMPLOYEMENT TYPE: Temporary

FLSA STATUS: Non-Exempt

ONSITE REQUIREMENTS: This position will primarily work onsite in order to support rehearsals; remote work is available during non-rehearsal weeks in conjunction with Studio Theatre’s remote work policy.

SCHEDULE DESCRIPTION: This position requires regular weekend and evening work in order to attend rehearsals, previews, and performances as an Assistant Stage Manager or Production Assistant (when an AEA-ASM is contracted). This position regularly involves working more than 40 hours a week, which will be compensated with overtime.

Position Summary

Studio’s Stage Management Fellow will have a unique opportunity to learn through working as an Assistant Stage Manager and as a member of the run crew in a non-profit regional theatre setting. The Fellow will work with multiple professional AEA Production Stage Managers (PSM) throughout the duration of the program, working on all productions from prep week to handing off the show before the next production starts. In rehearsal, the Fellow will prepare rehearsal and performance paperwork, coordinate rehearsal properties and costumes, be on book, track and distribute line notes, and interact with other members of the production department. During performances the Fellow will manage all backstage show operations, including managing additional run crew and wardrobe. When an AEA-ASM is contracted, the Stage Management Fellow will be the Production Assistant and work under the AEA-ASM. The Fellows participates in a career-building curriculum while gaining exposure to all areas of the theatre operations.

Essential Duties & Responsibilities

The essential functions include, but are not limited to the following:

General

• Assist the AEA Production Stage Manager (PSM) with all responsibilities, which are laid out below. 
• Attend and staff all Production Meetings. Staffing includes help with set up and note taking. 
• Stay up to date on all correspondence and communicate regularly with the relative production and creative teams. 
• Attend all rehearsals and performances. Duties are laid out below. 
• Participate in building lock up procedures to ensure the safety and security of the facility. 
• Participate in Studio Theatre’s on-going anti-racism work 
• Be actively engaged in the programming elements of the Fellows in Residence Program 
• Other duties as assigned.

Prep-Week Duties

• Prior to first rehearsal, ASM will assist the PSM in taping out the floorplan, distribution/copying of scripts, pulling and organizing rehearsal props and furniture, and any needed clerical responsibilities. 
• Attend all Prep-Week department meetings 
• Inventory/ restock Rehearsal Room and SM Closet inventories. 
• Work with the Props Coordinator to ensure all necessary rehearsal props are pulled before the start of rehearsal.

Before Rehearsal Duties

• Assist PSM in ensuring the stage or rehearsal space is organized, cleaned and ready 
• Organize and Maintain Rehearsal Room and Greenroom hospitality supplies and cleanliness. 
• Sweep rehearsal room / stage before every rehearsal. 
• Preset all props and costumes before each rehearsal.

During Rehearsal Duties

• Create and maintain all running paperwork for rehearsal and backstage. 
• Print necessary schedules and paperwork daily or as needed for the company and PSM. 
• Send a weekly updated props list to Production Management, Directing Team, and Props Coordinator on the last day of the work week. 
• Notate blocking through a standard and approved method. 
• ASM will be required to be “on book”. 
• Ensure that post rehearsal and performance spaces are reset.

Tech Rehearsal Duties

• Delegate deck crew and wardrobe crew assignments. 
• Run the “deck” during tech rehearsals and manage either stage left or right during performances. 
• Document communicate consumables needs of each production.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals, especially any individuals with disabilities, to perform the functions.

• Able to lift, pull, push, and carry up to 25lbs. 
• Able to stand for 2 hours. 
• Able to walk and climb stairs and ladders. 
• Moderate screen time (4-6 hours daily)

Features Of The Work Environment Will Include

• Rehearsal room work requires in-person and strict adherence to a published schedule. 
• Theatre space work involves bright and occasional flashing lights or total darkness, and loud sometimes unexpected sounds.  
• Backstage work requires in-person and operating quickly in low light and compact spaces.  
• Tech week schedules are irregular and require long hours

What We Are Looking For In a Fellow

We expect a candidate will have:

• A desire to learn and grow into a career in Stage Management. 
• Knowledge regarding reading ground plans and lighting plots. 
• A sense of creativity and exploration balanced with a desire to work with exceptional rigor, craft, and attention to detail. 
• Proficient in Microsoft Word and Excel 
• Ability to simultaneously handle multiple projects with attention to detail, working accurately and efficiently to meet deadlines. 
• Assistant Stage Managed two full productions, non-professional, educational or professional. 
• Stage Managed a full production, educational or non-professional. 
• Commitment to Diversity, Equity, and Inclusion, and enthusiasm to work with teams with diverse identities.

APPLICATION MATERIALS

As part of the application process, Applicants are encourage to include one piece of paperwork that you are proud of.

PROGRAM PARTICIPATION REQUIREMENTS 

Must be able to work on-site at Studio Theatre a minimum of 3 days a week.

Must be 21+ 

Must be able to legally work in the United States.