Inventory & Archive Intern - The Valerie J Maynard Foundation

Position Summary 

The Valerie J. Maynard Foundation seeks a highly motivated and detail-oriented Inventory and Archive Intern to support the Foundation’s ongoing archival and collections management efforts. This junior role works closely under the guidance of the Archival Associate to assist with the documentation, handling, and preparation of artworks, photographs, documents, and other archival materials related to the legacy of artist and activist Valerie J. Maynard. 

The ideal candidate brings curiosity, organizational skill, and a commitment to cultural preservation. This is an excellent opportunity for an emerging professional interested in pursuing a career in art history, archival studies, museum work, or cultural heritage. 

Key Responsibilities 

Inventory & Documentation 

• Assist with cataloging artworks, ephemera, photographs, and other archival items using established systems and metadata standards. 
• Support the creation and maintenance of inventory records, labels, and item descriptions. 
• Conduct condition checks and prepare basic documentation for conservation or handling. 

Collections Handling & Organization 

• Aid in the physical organization and safe storage of archival materials and artworks. 
• Support the re-housing of items using archival-quality materials. 
• Handle materials according to preservation protocols and under supervision of the Archival Associate.  

Digitization & Access 

• Prepare items for digitization, including cleaning, positioning, and documentation.  
• Input metadata and digital file information into relevant databases. 
• Assist with file management, naming conventions, and digital backup procedures. 
   

Research & Reference Support 

• Conduct basic research to support cataloging and contextualization of materials. 
• Retrieve requested items for staff, consultants, or researchers as needed. 
• Maintain confidentiality and care when working with culturally sensitive materials. 
   

Project & Internship Support 

• Support Legacy Specialist Interns by helping orient them to inventory procedures and tools. 
• Participate in special archival or exhibition projects as directed. 

*** Additional tasks may be assigned as needed*** 

Qualifications 

Education & Experience 

• Current undergraduate or recent graduate in Library Science, Art History, Museum Studies, Africana Studies, or a related field. 
• Prior experience in a museum, archive, or library setting is preferred but not required. 
• Familiarity with digital tools and cataloging systems is a plus. 
   

Skills & Competencies 

• Excellent organizational skills and strong attention to detail. 
• Ability to follow established workflows and take direction from senior staff. 
• Comfort handling fragile or delicate materials with care and respect. 
• Interest in African American history, cultural preservation, and/or community archives. 
• Strong written and verbal communication skills. 
• Ability to work both independently and as part of a collaborative team. 
   

Working Conditions 

Location: Hybrid (on-site at the Foundation’s archive in Baltimore with occasional remote tasks). 
 

Physical Requirements: Must be able to lift and move materials up to 25 pounds and stand for periods during inventory tasks. 
 

Schedule: Part-time with flexible hours; occasional weekend work may be requested in support of public programs or special projects.