Executive Assistant

Description

Title: Executive Assistant

$25- $30 per hour, part-time hourly, remote role, 20-25 hour per week with benefits

This is a hybrid role requiring both in-person and remote work,

Who We Are

L. Norwood & Associates is a Black-led boutique consulting firm established in 2019 that specializes in political and issue campaigns, nonprofit strategy, communications, and capacity building. Our team is lean yet powerful, composed of skilled professionals committed to amplifying the voices of Black, Indigenous, and People of Color (BIPOC) in crucial political races, policy matters, and quality-of-life issues. 

Unlike typical big-box consulting firms, we are passionate and expert organizers of color who provide tailored support to organizations and initiatives aimed at increasing social impact. We view our work as a vehicle for advancing BIPOC communities and believe that culturally responsive communications, systems, and programs are essential to dismantling systemic racism. 

Our team is dedicated to developing targeted strategies that win, provide lasting benefits for BIPOC communities, and drive systemic change. We are movement builders.

We are based in Southern California but serve clients across the nation. Our founder, Lanae Norwood, is a social entrepreneur, political strategist, communicator, and community leader. If you’re seeking a small yet high-performing team dedicated to using our skills to create positive change, then, as our extraterrestrial friend E.T. would say, “Phone home!”

Who You Are

You are a self-starter who eagerly anticipates the next steps of operational needs. You don't wait for someone to give you all the answers; you seek and find the best solutions and implement them. You see yourself as a lead supporter and an extension of the executive and all they do for the organization. You can assist a high-performing, multi-functional team in a fast-paced environment while performing your responsibilities promptly and efficiently.  

About the Position

The ideal candidate will have a strong background in operational duties, Quickbooks invoicing and billing experience, and also be comfortable with assisting and maintaining schedules on behalf of a CEO . A bonus would be experience working for BIPOC communities and a progressive praxis in racial justice, criminal justice reform/ abolition, housing, and worker rights. The position will consist primarily of managing various operational tasks, staff members, and vendors whose questions need to be answered and solved. 

Key Responsibilities

General

• Providing top-notch assistance, such as writing and editing emails, drafting memos, and preparing communications on the CEO’s behalf.
• Organize and improve record keeping. 
• Provide strategic support, advice, and guidance to the CEO, including preparation of materials for internal and external meetings.
• Work with staff across initiatives to ensure consistency and integration.
• Liaise with external partners, like insurance vendors, and ensure legal compliance. 
• Support the upkeep and data entry in an internal CRM system.
• Manages the executive’s calendar and emails. Also, keeps track of critical reporting deadlines.
• Provide client relations support for follow-up requests and customer appreciation (holidays, birthdays, etc.)
• Act as the primary point of contact for all inbound requests. 
• Miscellaneous duties and tasks as assigned by the CEO, HR, Finance, and Operations. 

Operations Duties

• Develop and maintain a master calendar of important operations, compliance, reporting, legal, and HR dates.
• Arrange travel accommodations and process expense forms.
• Sourcing, procurement, and management of supplies, tools, and software needed to improve organizational efficiency.
• Vendor management and support. Google Console Admin support, and additional technical onboarding items in tandem with HR and IT. 
• Develop and implement vendor evaluation methods.
• Serve as the remote office manager and point of contact for office-related matters.
• Assist IT with data security, employee onboarding and offboarding, and the maintenance of internal IT infrastructure.
• Maintain inventory records and support loss prevention. 

Financial Responsibilities

• Performing financial-related duties such as procurement support, buying supplies, managing subscriptions, paying expenses and invoices, etc.
• To promote financial responsibility and provide the necessary support to avoid overspending and wastefulness. 
• Assist the payroll department by providing relevant employee information. (e.g., leaves of absence, sick days, and work schedules)
• Processing and sending invoices to clients.

Qualifications

• An Associate Degree. College credit with relevant and equivalent experience will be considered. A Bachelor’s Degree or higher in a related field is preferred.
• A minimum of three years experience in a related field or similar role 
• Proven commitment to equity-based initiatives and a passion for racial justice
• A track record of working with underrepresented communities is required, particularly in BIPOC communities, with demonstrable cultural competency
• Communications, journalism, social media, writing, design, or other relevant experience
• Be able to work independently and as part of a team
• Be comfortable working with colleagues remotely and in person - we maintain office space in the Los Angeles Metro area, but are often on the move!
• Be a detail-oriented writer who can work across a variety of mediums for a variety of audiences

Required Skills 

• Have proven work experience as an executive assistant, administrative assistant, HR Administrator, HR Administrative Assistant, or relevant role.
• Previous QBO billing and invoicing experience.
• Experience with HR software and CRM upkeep (Hubspot).
• Basic knowledge of labor laws and EEOC laws.
• Proven understanding of social justice and community-centered work.
• Experience and comfort working on bold racial justice campaigns that center and unapologetically support Black, Indigenous, and communities of color.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines without reminders.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Proficient with Asana, Monday, or other similar project management software.
• Proficient with Microsoft Office Suite, Google Suites, or related software.
• Note: relevant volunteer, grassroots, and short-term experience is acceptable - share it!

Compensation 

We believe in promoting from within and are looking to build a long-term relationship with the right candidate and invest in their professional development. The Executive Assistant position is remote and southern CA-based. The Executive Assistant must be willing to travel as needed both in California and elsewhere. Compensation is $25-$30 an hour, for part-time, hourly associates working 20-25 hours per week. We offer a competitive benefits package with several perks for eligible employees: 

• Company provided Macbook and accessories
• A cell phone stipend,
• An internet stipend,
• A home office stipend,
• Employer-paid medical, dental, and vision coverage, 
• A monthly wellness benefit can be used for various wellness-related activities such as therapeutic massage, acupuncture, chiropractor, and gym membership,
• Voluntary LTD, STD, and company-sponsored Life insurance, 
• And investment options through a 401K with a 4% match after a 90-day provisional period. 

Aligned with our core values and commitment to supporting healthy lifestyles for all, all employees qualify for generous vacation and sick time and paid Federal holidays. Employees with over six months of service receive additional paid time off during the Christmas holiday and the following week.

If you are interested, please apply with your cover letter, resume, and three references to out Gusto posting, or directly to hr@LanaeNorwood.com. Please, no phone calls. 

L. Norwood & Associates is an equal-opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do the best work of their lives.

We seek applicants of all backgrounds and identities across race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. L. Norwood & Associates will consider employment for qualified applicants with arrest and conviction records in accordance with applicable laws. Justice-impacted applicants are strongly encouraged to apply.

L. Norwood & Associates is committed to the full inclusion of all applicants. If reasonable accommodation is needed to participate in the job application or interview process, please inform our recruiting team or email info@lanaenorwood.com.