Undergraduate Program Coordinator

Undergraduate Program Coordinator

Oregon State University

Department: Sch Elect Engr/Comp Sci (ESE)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $50,000-$70,000

Job Summary:

The School of Electrical Engineering and Computer Science is seeking an Undergraduate Program Coordinator. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Undergraduate Program Coordinator (UPC ) provides management and administration of undergraduate program operations, supporting the Associate Head of Undergraduate Programs (AHUG ), along with participation in department operations and special projects related to undergraduate education and research activities. The UPC develops the Undergraduate Learning Assistant (ULA ) support model within the School of Electrical Engineering and Computer Science (EECS ) to ensure faculty and students receive top quality support. The School of EECS at Oregon State University provides a comprehensive, state-of-the-art education that prepares our students to be successful in engineering practice and advanced studies. The school has a traditionally strong undergraduate program with over 5300 on campus and e-campus students. The school focuses on developing internationally recognized research programs in the areas of Mixed Signal Integration, Computer Graphics and Vision, Energy Systems, Signal and Information Systems, Artificial Intelligence and Machine Learning, Materials and Devices, and Usable Software Engineering and Programming Languages. This position supports the recruitment and retention of the top ULAs and special project assistants who support all courses taught within the school.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

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Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

45% – Undergraduate Program Operations:

• Assist the Associate Head for Undergraduate Programs (AHUP ) in providing oversight and direction to the students and day to day operations of the undergraduate programs in EECS .

• Assist the AHUP in resolving personnel issues, issuing recommendations in routine and ongoing issues, or those affecting instructional faculty.

• Manage the Undergraduate Learning Assistants (ULAs):

• Recruit, hire and assign undergraduate student workers as course ULAs;

• Develop and organize ULA training events, such as orientation, recruitment, and hiring, and ensuring they have completed all required university related trainings to support their assigned courses while meeting all university requirements for such appointments;

• Maintain and update training materials for ULAs;

• Serve as a liaison between faculty and ULAs during assignment to courses;

• Supervise ULAs in the program, applying policy, and escalating cases to the SAH as necessary; and Manage assigned budget for ULA’s.

• Update and maintain the schedule of classes and general catalog information:

• Act as the liaison between the school and the College of Engineering to maintain records of all faculty teaching assignments and providing a course schedule up to two years in advance.

• Provide enrollment data for management review as needed to aid in school operations related decision making, which include providing historical and demographic information on course enrollment to assist with operational decisions, program assessments, and reports.

• Resolve all program issues and ensure program compliance with university rules, laws, policies, and procedures.

• Represent the EECS Undergraduate Programs at School meetings and other university meetings/events as needed.

• Furnish information necessary for internal and external communications and reporting. (CORE Reports)

15% – Student Support:

• Manage Student Success Program with the goal of healthy and happy students who are successful in their studies and after they graduate.

• Organize Annual Welcome & Reception for students;

• Organize seminars to help students understand topics such as industry relations, resume workshops, MECOP , scholarships, financial aid, advising communications, community partners, mental health, foodbank and awareness;

• Manage peer mentoring program, which involves one-on-one or group guidance on course registration, resume development and proofreading, and applying for scholarships, internships, and jobs; and

• Work with Industry Relations to invite industry members to participate in our mentorship program.

• Manage undergraduate Scholarship approval program (Scholar Dollars).

15% – School Program Support:

• Assist with Promotion and Tenure process (e.g., Student Letters).

• Identify and organize required materials and information for the ABET accreditation process. Communicate with faculty to gather materials and ensure completeness.

• Compile data from ABET material to provide reports and analysis to support program decision making and ABET reporting.

• Gather syllabi and CVs from faculty and review for accuracy and completion for the School and ABET .

• Enter proposals into the OSU Curriculum Inventory Management (CIM ) System and track progress and alert individuals for needed input.

• Attend and assist with EECS Curriculum Committee meetings.

10% – Travel Support Management:

• Assist EECS faculty and students with Concur travel support requests.

• Assist with school approved visitors and Instructor/staff candidate travel support.

• Maintain tracking spreadsheet for Concur travel and expense actions.

10% – Special Projects:

• Resource material updates, program assessment projects, development of surveys, and projects as assigned by supervisor.

5% – Other duties as assigned

What You Will Need

• Bachelor’s degree in education, engineering, social sciences, communications, counseling, business, or related field

• Three years of experience supporting academic programs or providing administrative, operational, or program management support in a complex organizational environment. Experience should include activities such as coordinating student or academic services, managing program workflows, supporting recruitment or hiring processes, maintaining records or databases, or providing operational support to faculty, students, or staff.

• Demonstrated experience in successfully providing customer service to a broad range of people.

• Outstanding interpersonal communication skills.

• Competency in computer skills including spreadsheets, word processing software, web-enabled business applications and demonstrated experience with databases.

• Demonstrated commitment to promoting an inclusive working environment.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Master’s degree in education, engineering, social sciences communications, counseling, business, , or related field.

• Experience in program development and administration.

• Experience working in an academic setting.

• Demonstrable advanced skills in written and oral communication.

• Excellent organizational skills.

• OSU HRIS system(s) experience (i.e.; CORE , Concur, Workday)

Working Conditions / Work Schedule

This position will be work on the Corvallis campus. A minimum of three days per week on campus, some evening support may be needed occasionally in support of student or school related events.

Special Instructions to Applicants

To ensure full consideration, applications must be received by February 04, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

Starting salary within the salary range will be commensurate with skills, education, and experience.

For additional information please contact: Jonathan Rich

Jonathan.rich@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6868943

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