Administrative Assistant
The National Water Research Institute (NWRI) seeks a detail-oriented and highly organized, part-time Administrative Assistant to support managers, operations, and programs. Reporting to the Project Manager, this role is responsible for managing records, planning meetings, administrative communication, and Board activities.
Primarily based in NWRI’s Fountain Valley office, the Administrative Assistant will support regular, in-person meetings.
Key Responsibilities
- Provide administrative support to managers, project teams, and the Board of Directors.
- Maintain organizational records, including paper and digital file storage and retrieval to support compliance, reporting, and archiving needs.
- Track action items and follow up to ensure timely completion by staff, vendors, and Board members.
- Coordinate logistics for virtual and in-person meetings, including agendas, materials, and venues; document and maintain meeting minutes and follow-up tasks.
- Administer Brown Act compliance, including posting notices, agendas, and meeting materials.
- Support the Executive Director, including calendar management, meetings, document preparation, and routine correspondence.
- Travel locally to meetings, workshops, and events as needed.
- Maintain standardized templates, documents, and forms.
- Manage the digital document lifecycle from creation through archiving.
- Draft clear, professional written communications.
- Support the Communications Manager with routine website updates and content updates.
What We’re Looking For
- Excellent organizational and communication skills; attention to detail
- Ability to manage multiple tasks and ensure follow-through on action items
- Professional, reliable, and collaborative work style
- Proficiency with shared document systems, file management, and collaboration tools
- Professional demeanor and ability to interact effectively with senior leadership, Board members, and external partners
- Ability to work independently and follow instructions
- Availability to work part-time hours with occasional schedule flexibility for meetings or events