Division Assistant

Job Title: Middle School Division Assistant / Administrative Assistant

Position Type: Non-faculty, Staff, Non-exempt, Full-time

Typical Hours: 7:30 am - 4:00 pm

Reports to: Division Head

Salary Range: $55,000 to $70,000 Annually Dependent on Experience

Benefits: Medical, Dental, Vision, Retirement, Employee Assistance Program, Discounted School Lunches, Costco Membership Reimbursement, Passport Discount Program, Professional Development, Needs Based Tuition Assistance
 

Do you find fulfillment in contributing to something larger than yourself, creating a lasting impact? Do you enjoy being part of a Christian community united in a common goal? Do you enjoy making a difference in the lives of students directly in the classroom or through a supporting role?  Read on to find out more about our amazing school!

The Division Assistant is an integral player in the smooth operation of the division and interacts with multiple stakeholders. Under the direct supervision of the Division Head, this position provides administrative support for the Division Head, Dean, and the division. The Division Assistant performs duties such as scheduling, maintaining the calendar, communicating with a wide variety of people, working on special projects, coordinating events, etc. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Essential Duties and Responsibilities

• Support the Division Head and Dean with administrative tasks including preparing schedules, event planning, event support, forms, and communication with the division. 
• May include some early morning and/or evening hours 
• Manage the schedule of the Division Head and Dean maintaining the calendar and setting up meetings in coordination with other departments 
• Schedule emergency classroom coverage when needed 
• Order curriculum in a timely manner for an efficient start to the school year
• Support the division through event setup and preparation which may include presenter gifts, event programs, assigned seating, and assigning individuals to host the event
• Upper School only: assist with commencement season events and supplies such as graduation gowns and diplomas
• Prepare materials for Parent/Teacher Conferences including report cards, seating maps, greeting parents when they arrive, and assigning seats for faculty
• Perform other related duties as assigned unique to the division

Supervisory Responsibilities

• None

Requirements

• High school diploma required 
• Post-secondary coursework and previous professional office experience highly desired
• Hold CPR/AED/First Aid certification (with epinephrine autoinjector supplement) or obtain certification within 90 days of employment start date
• Currently authorized to work in the United States for any employer (sponsorship is not available for this position)

Critical Performance Competencies

• Positively support the school’s policies and practices and work collaboratively in a professional organization
• Truthful, positive, and purposeful when communicating with others
• Able to use strong written and oral communication skills to transfer thoughts and express ideas
• Flexible and adaptable in dealing with new, different, or changing requirements
• Maintain confidentiality and security of information
• Hold self and others accountable to accomplish results
• Effective in handling multiple concurrent tasks
• Familiar with Microsoft Office Suite, ability to learn and work with the school’s integrated data-based software package and online curriculum tools as needed
• Adhere to biblical standards in all areas of conduct

Physical Requirements

• Work in a highly engaged environment dealing with a variety of creative challenges, tasks, deadlines, and personalities
• May work at a desk and computer for extended periods of time
• Occasionally lift up to 30 pounds
• Work in a traditional climate-controlled office environment with occasional visits between campus buildings, requiring exposure throughout the day to the outside elements

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Salary Description

$55,000 to $70,000 Annually Dependent on Exp