Financial Administrator & Operations

Job Description 

· Must have advanced expertise in QuickBooks Desktop Enterprise and Microsoft Excel (advanced test required)

· The ability to create, analyze, and interpret financial spreadsheets and data

· Generate regular financial reporting and tracking for multiple small companies

· Enter bills, pay vendors, make journal entries, and collect receivables

· Preparation of monthly, quarterly, and annual financial statements.

· Liaising with third-party finance company on customer & vendor transactions

· Ensure the timely filing of quarterly sales and use tax returns and other state-federal

regulatory company documents

· Liaising with logistics and warehouse providers to coordinate inbound and outbound shipments of goods & inventory management 

· Coordinate international and domestic shipping activities (FedEx, DHL, USPS, etc.)

· Light admin tasks such as answering the telephone, responding to emails, and maintaining the physical, digital & accounting system 

· Maintain stockholder ledger, prepare documents for AGM and related activities 

Required Skills: 

· QuickBooks Desktop Experience Required, Enterprise & advanced inventory experience preferred 

· Organization and time management skills; ability to prioritize workload. 

· Oral and written communication skills. 

· Provide support via phone, email, and in-person. 

· Knowledgeable with the use of Windows 11 PC with expertise in Word, Excel (advanced · preferred), PowerPoint, and Outlook. 

· Professional work ethic 

· Maintain confidentiality of sensitive information. 

· Diplomatic and tactful communications in relationships with a variety of internal and external associates, clients, and customers. 

· Employer has a business casual dress code 

· Comfortable working with people located internationally