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Willacy County

Job Description

First Assistant 

 

GENERAL STATEMENT OF DUTIES: Performs routine clerical, bookkeeping, accounting, auditing, and administrative work for the county to ensure strict enforcement of the laws governing Willacy County finances and the integrity and accuracy of county assets. Performs other accounting duties to support the County Auditor and Auditor’s department.  ESSENTIAL DUTIES AND RESPONSIBILITIES: 

  • Analyzes and reconciles bank accounts.
  • Inputs budget amendments into accounting software.
  • Backup for accounts payable and payroll. 
  • Researches to gather information for special projects.
  • Prepares journal entries, work papers, and supporting documentation for monthly and annual financial reports. 
  • Performs accounting functions such as compilations, account analyses, and reconciliations.
  • Compiles and prepares various reports as requested internally and externally for various local, state, and federal agencies as well as other public requests.
  • Performs Cash Counts.
  • Provides fiscal information and assistance to departments as needed.
  • Determines compliance with policies and procedures. 
  • Prepares confirmation letters for annual audit. 
  • Reviews and reconciles other entities insurance invoices.
  • Closes the books (once a year).
  • Provides support and assistance to other auditor’s staff, as assigned, to support departmental operations.
  • Composes, prepares, and/or edits, as required, correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
  • Participates in the preparation of the annual budget by providing, reviewing, editing, and/or entering data into the budget spreadsheets or reports needed.
  • Participates in the annual audit process, including submitting bank recons, assist with sample pulls during field visits, and input year-end journal entries, etc.
  • Performs other duties assigned by County Auditor.

 

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

 

EDUCATION and/or EXPERIENCE: 

  • High School Graduate or GED required
  • Minimum one-year experience in a professional setting. 
  • Bachelor Degree in Accounting, with 1 to 2 years’ experience in governmental funds, accounting, or auditing.
  • Two (2) years of increasingly responsible related experience in accounting, general office practices or data processing. 
  • At least six months experience with WINDOWS environment to include Microsoft WORD, EXCEL and Outlook, with the ability to prepare Excel spreadsheets.
  • Candidates with equivalent combination of experience and training which provides the required knowledge, skills and abilities will be considered. 

 

KNOWLEDGE, SKILL AND ABILITY: 

  • Working knowledge of general accounting procedures, basic bookkeeping principles and office practices, including two (2) years clerical experience. 
  • Working knowledge of accounting software systems, preferably Incode (Tyler Technologies). 
  • Judgement/Decision Making-Demonstrates consistent logic, rationality, and objectivity in decision-making.
  • Initiative-Seeks out and seizes opportunities, goes beyond the “call of duty,” finds ways to surmount barriers. Resourceful, action-oriented “doer,” achieve results despite lack of resources.
  • Organization/Planning- Plans, organizes, schedules, and budgets in an efficient, productive manner.  Focuses on key priorities.  Effectively juggles multiple projects to meet deadlines.  Pays appropriate attention to detail.
  • Collaboration/Teamwork- Cooperates with staff at all levels of the organization.  Willingly reaches out to staff and customers to proactively share information, knowledge, expertise, and time to achieve common goals.  Establishes cohesive, effective relationships with peers.  Enthusiastically supports the common goals and mission of the organization. 
  • Attention to detail is critical and must be able to maintain focus in situations where many interruptions may occur. 
  • Ability to correlate and evaluate a large volume of written and numerical data and to prepare accurate reports. 
  • Ability to perform accurate & efficient data entry and mathematical and accounting calculations and provide change. 
  • Ability to act in such a manner as to maintain the confidentiality of the records and issues which may be encountered. 
  • Dependable and punctual.
  • Skill to effectively communicate with others (verbally and in writing). 
  • Skill to type data entry at a medium/high speed with accuracy and efficiency. 
  • Usage of 10 key calculator (by touch) at medium speed.

 

BENEFITS:

Willacy County offers a competitive benefits program, including comprehensive group health and related benefit retirement plan.

 

HOURS:

Monday through Friday 8:00 a.m. to 5:00 p.m. Hours may vary based on the business needs of the department. 

 

If you wish to apply for the First Assistant position, please send resume, transcript(s) or certificate and completed application by email to maria.maldonado@co.willacy.tx.us. Application can be found on the Willacy County website: https://www.co.willacy.tx.us/page/willacy.jobs.openings 

 

All applications will be accepted until the position is filled. 

 

Willacy County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act.