Administrative Associate

Position Summary:
The Administrative Associate ensures the smooth and efficient operation of the building,
programs, and events. This role involves assisting with a variety of administrative tasks and
projects, maintaining organized systems, and providing exceptional customer service at the
front desk. The Administrative Associate serves as a key point of contact for visitors, staff, and
program participants, contributing to a professional and welcoming environment.

Recommended Employment Qualifications:
Associate degree or a minimum of 60 semester hours at an institution of higher education/
college and/or one to three years of relevant office experience required. Such alternatives to
these qualifications as the Board may find appropriate and acceptable.

Principle Duties and Responsibilities:
(These duties and responsibilities are judged to be “essential functions” in terms of the Americans with Disabilities
Act or ADA) These statements are intended to describe the general nature and level of work being performed by a
person in this position. They are not constructed to be an exhaustive list of all duties that may be performed by such
a person.
• Answer multi-line phone system, route calls appropriately, and take accurate messages
when necessary.
• Greet visitors courteously and professionally, providing assistance or directing them to the
appropriate staff or location.
• Schedule conference rooms and equipment; assist external groups using the facilities and
ensure daily schedules are posted on digital displays and meeting room signage.
• Assist with communication using Google Workspace, Microsoft Office, Canva, and social
media platforms to promote CTE programs and events.
• Assist with the Wellness Center, helping coordinate student access and providing support
using coaching techniques and Restorative Practices; serve as a point person for daily
flow and activity in the space.
• Demonstrate knowledge of the Student Handbook; clearly explain and uphold policies
related to attendance, behavior, and academics in interactions with students, staff, and
families.
• Assist in planning student-facing events such as career fairs, open houses, certification
testing, and end-of-year recognitions.
• Provide support in HR-related tasks for CTE staff (onboarding, absence tracking, hiring
support) in coordination with administration.
• Maintain SCECH documentation for CTE Program staff.
• Monitor and manage calendars for the administration; coordinate logistics for travel and
professional development.