Coordinator, Budgets

General Description / Primary Purpose:

The Coordinator Budgets, under the direction of an Assistant Director or above, assists in the design, development and implementation of departmental processes and/or programs. Recommends policies and procedures to ensure effective coordination of departmental programs.

Job Function:

Manage a variety of state-funded, fee-funded, and tuition-funded auxiliary budgets for the unit and for online programs.

Ensure that budgetary obligations are met, perform budget forecasting, ensure compliance with state and university policies and procedures, and oversee implementation of the budget in day-to-day operations.

Compile annual budget requests, manage annual budget development, and provide periodic budget reports and analyses.

Coordinate administrative functions of the Office of Digital Learning & Innovation and the Center for Instruction and Research Technology by planning, initiating, and completing a variety of administrative activities and projects.

Maintain records and files regarding administrative activities of the unit.

Marginal Functions:

• Supervise support staff.
• Provide back-up on financial transactions and budgetary obligations in the absence of the Office Assistant.
• Assist with general office duties in the absence of the Office Assistant, including maintaining departmental records, organizing files, errands, copying, greeting visitors, and answering phones.
• Research and compile background data related to distance education and academic technology.
• During declared campus emergencies, perform specific job-related duties at a designated off-campus location or place of residence.

Supervision Exercised:

• Office Assistant

Supervision Received:

General supervision. The incumbent develops procedures for performing a variety of complex duties within established guidelines; has considerable freedom while work is in process and receives instructions on new assignments.

Level of Public Contact:

This position has daily contract internally with university and departmental administrators and externally with vendors and other entities as required.

Monetary Responsibility:

This position assists with the proper financial reporting and processing of funds in excess of $9 million dollars annually.

Policymaking and/or Interpretation:

Follows established policies relating to fiscal management and administration. Makes recommendations on fiscal policies and procedures for the unit. Monitors budgetary activity to ensure compliance on all fiscal policies. Interprets policy and makes recommendations on personnel procedures. Assists in the preparation and administration of contracts.

Program Direction and Development:

This position advises the Asst. VP on University budgetary policies to ensure compliance. In addition, this position plays a major role in budget development for EG, Aux, and Foundation budgets under Digital Learning.

Statement of Responsibility for Confidential Data:

The person in this position is responsible for maintaining confidentiality of personnel information. Also has access to reports that include student enrollment data.

Required Qualifications

Master's or Bachelor's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. 

Please submit the following documents with your application:

Cover letter

Resume

3 references

Departmental Requirements:

• Experience managing and analyzing large or multiple budgets.
• Experience supervising staff.
• Experience managing multiple projects.
• Experience in higher education and with Banner Financial Systems.
• Excellent interpersonal and communication skills.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.