Front Desk Receptionist

Welcome to the Hatboro-Horsham School District!

At Hatboro-Horsham School District we are focused on continually examining our district practices and structures. We advance, promote, and advocate for equity, diversity, and inclusion to enhance alignment with the tenets of the whole child. We are committed to creating and maintaining environments in which each student is healthy, safe, engaged, supported, and challenged. Hatboro-Horsham draws strength from the rich variety of perspectives and life experiences of our community. As an employee of the district, you can anticipate that your meaningful contributions will authentically further the District’s commitment to equity, diversity, and inclusion.

TITLE: Front Desk Receptionist

REPORTS TO: Director of Human Resources

TERMS OF EMPLOYMENT: Full-time Position, 12 months (July 1 - June 30), 5 days a week/ 7.5 hrs./day (30-minute lunch, 8am-4:00pm) SS4

BENEFITS: Eligible, personal days, sick days, vacation days

HOURLY RATE: $17.77-$20.91 (based on experience)

LOCATION: District Administration Building

ESSENTIAL DUTIES AND RESPONSBILITIES:

· Interact with administrative office personnel, District staff, vendors, and the general public in a friendly, professional manner.

· Answers the phones in a pleasant manner, takes messages, and forwards calls efficiently.

· Opening, organizing and date stamping mail

· Must be able to work independently and complete tasks with minimal assistance.

· Assist individuals with accessing information on the District website.

· Process volunteer applications, issues badges, and coordinate with schools.

· Manage the processing and collection of required pre-employment background check documents for all independent contractors, including review of documentation and maintenance of the document database.

· Provide administrative support to the Directors of Human Resources and Educational Affairs as requested.

· Maintain the Human Resources data on the District website by adding or deleting content as requested.

· Access District calendars to assist with conference room reservations and room configurations.

· Provide both general and specific support to the Human Resources Team and other departments as requested. Coordinate with District Courier to deliver packages, maintain copy paper inventory, and coordinate returns for FedEx, UPS and Amazon

· Managing the daily delivery of packages and updating the delivery log.

· Assist with maintaining inventory of kitchen supplies

· Other duties as assigned

POSITION SPECIFICATIONS

Physical Demands:

Ability to sit at desk for extended periods of time

Standing for limited periods of time

Frequent bending, stooping, twisting, reaching, grasping

Light lifting - up to 15 pounds

Frequent carrying - up to 15 pounds

Manual dexterity to prepare mailings and/or use office equipment

Repetitive movement of fingers and hands for keyboarding

Sensory Abilities:

Visual acuity to read computer screen, correspondence

Auditory acuity to be able to use telephone and greet visitors

Ability to speak clearly and distinctly

Work Environment:

Inside year round - Office setting

Temperament:

Ability to work as a member of a team

Must be courteous and able to deal effectively with people

Must be cooperative, congenial, and service-oriented

Ability to work in an environment with frequent interruptions

Ability to show tact and diplomacy in stressful situations.

Specific Skills:

Exhibits skilled competence in word processing and business office software utilization.

Ability to operate office equipment

Ability to use computer technology efficiently

Must appropriately handle confidential information

Educational Level:

High School Diploma or GED

License/Clearance(s):

Act 34 - Criminal History Clearance

Act 151 - Child Abuse History Clearance

Act 114- FBI Fingerprint Clearance

This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This teacher will be required to follow any other job-related instructions and perform other job-related duties requested by the Building Principal or designee.

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the HHSD Director of Personnel of any and all reasonable accommodation that will be required.

Hatboro-Horsham School District is an Equal Opportunity Employment, Educational, and Service Organization.